Accounts Payable/Travel Specialist III Job at University Corporation for Atmospheric Research
University Corporation for Atmospheric Research (UCAR) is currently hiring for the role of Accounts Payable/Travel Specialist III
Application Notes:
Where You Will Work:
_____________________________________________________________________________
WHERE YOU WILL WORK
Located in Boulder, Colorado, University Corporation for Atmospheric Research (UCAR) serves and participates in a collaborative community of researchers and educators who are dedicated to understanding the atmosphere - the air around us - and the complex processes that make up the Earth system, from the ocean floor to the Sun’s core. UCAR manages the National Center for Atmospheric Research (NCAR) on behalf of the National Science Foundation and the university community.
_______________________________________________________________________
HOW YOU WILL MAKE AN IMPACT AT UCAR
Location: Remote
Position Type: Full Time
Hiring Salary Range: $46,397 - $57,996
Application Notes:
-
Application Deadline: Open until filled.
-
Required application materials (preferably in PDF Format):
-
Resume,
-
Cover Letter
-
-
Work Authorization: US Residency is a Requirement. You must reside in the U.S. for this position. UCAR/NCAR will not sponsor a work visa (e.g., J-1, H-1B, etc.) for this position. U.S. Citizenship, Permanent Residency, or another protected status under 8 U.S.C. 1324b(a)(3) is required for this position.] Please see “Final Considerations” for more information at the bottom
-
Relocation assistance: Not available for this position.
-
Pre-employment screenings are conducted for selected candidates; background checks are also conducted for risk-based positions.Learn more.
Our Benefits. In addition to medical, dental, vision, retirement, and life insurance, UCAR offers a variety of programs focused on work-life balance and professional personal development. These include:
-
Tuition Assistance and other professional development opportunities
-
Starting minimum of 20 days of personal time off
-
10 paid holidays
-
10 days of sick leave every year
-
14 weeks of paid parental leave
-
The company contributes 10% of eligible pay into retirement; 100% fully vested on day one
-
EcoPass for local Colorado residents to use the Denver and Boulder-area transit system at no cost
_______________________________________________________________________
HOW YOU WILL MAKE AN IMPACT AT UCAR
Below are some key responsibilities within this role (Not limited to)
-
Ensures all advances and reimbursable travel costs are booked and/or invoiced.
-
Codes all incoming travel cash receipts.
-
Takes measures and foresight to ensure the travel and accounts receivable sub-ledger for travel receivables to the General Ledger system of record balance.
-
Performs reconciliation of AR/GL subsystems.
-
Reviews and provides monthly travel receivable aging reports to lab/program administrators.
-
Prepares and disseminates information from Concur and ERP associated with open travel reporting.
-
Researches, evaluates and verifies data to obtain additional information as needed to resolve problems and reconcile discrepancies or inconsistencies.
-
Also, monitors unreconciled travel credit card transactions following up as needed with travelers or travel coordinators, requesting reports be submitted.
-
Assists AP/Travel Lead with frontline customer service support-providing timely and thorough support of requests relating to both Accounts Payable and Travel Expense Reimbursements through an online service desk format.
-
Assists with establishing, documenting, and updating departmental procedures.
-
Assists with Concur onboarding training for new travelers and travel coordinators.
-
Validates and performs broad, in-depth, detailed audits within Concur of complicated and complex, multi leg itineraries for both domestic and international trips ensuring expenses meet UCAR procedures and IRS standards.
-
Monitors and validates reports associated with open travel and unreconciled credit card transactions.
-
Assists both internal and external customers with questions pertaining to all aspects of travel accounting, company policies and procedures.
-
Is part of a team that provides assistance through electronic help desk system. Implements, updates and maintains training program for Travel Coordinators and Travelers.
-
Assists with establishing and documenting departmental procedures as well as providing input to the AP/Travel Supervisor when new internal controls are needed.
-
Manages and maintains Concur visitor profiles.
-
Assists with name changes, duplicate profiles, and maintenance associated with employees, new hires, and terminations.
-
Handles complexities associated with visitor application/HR integrations.
-
Initiates and monitors receipt of international and domestic wires & ACH payments through the bank website.
-
Research and resolve wires that are returned.
-
Responsible for preparing and reconciling reports associated with the weekly check run.
-
Analyzes reports for validity and identifies and fixes discrepancies as needed, or, performs functions associated with weekly check runs. This includes performing all aspects of the check run such as file transmissions to bank for payments and Positive Pay records.
-
Works in parallel with accounts receivable to ensure all travel-related receivables are properly booked and/or invoiced ensuring correct revenue postings and receivables including reconciliation between the travel and accounts receivable sub-ledger to the general ledger.
____________________________________________________________
WHO WE’D LOVE TO JOIN OUR TEAM
WHO WE’D LOVE TO JOIN OUR TEAM
EDUCATION
-
High School diploma or equivalent;
-
(Desired) College-level accounting courses. Knowledge of SunGard IFAS, Concur, Jaggaer Source-to-Pay
EXPERIENCE
-
A minimum of 4 years of relevant experience, preferably in a large organization(s) including some experience in travel expense auditing or accounting; or an equivalent combination of education and experience.
KNOWLEDGE SKILLS ABILITIES
-
Ability to understand interrelated computer systems and cloud solution applications across multiple functional areas.
-
Advanced knowledge of accounting, including auditing procedures and principles, and the ability to apply discretion when interpreting policies and procedures to ensure effective, equitable, consistent policy compliance along with the ability to identify trends that could be indications of fraud or possible collusion.
-
Ability to effectively communicate UCAR procedures and policies to staff both verbally and in a written format.
-
Ability to multitask in a busy, interruption-prone working environment under time constraints.
-
Ability to exercise discretion in the handling of confidential information.
-
Strong skills in organizing, setting priorities, and meeting deadlines within a high-volume work environment.
-
Strong critical thinking skills to anticipate and respond to problems.
-
Contributes and adapts to the reengineering of business processes.
-
Knowledge of Federal regulations pertaining to travel costs in a government-funded organization in addition to tax reporting requirements.
-
Strong math skills including calculations for foreign currencies, and exchange rates.
-
Intermediate skills in using Microsoft Office and Google applications.
-
Ability to work and interact well with people of diverse backgrounds and personalities
-
Demonstrates the ability to identify areas requiring research or reconciliation.
-
Ability to work independently and as part of a team.
____________________________________________________________
SOME FINAL CONSIDERATIONS
Flexible Work
At UCAR, we are committed to supporting our mission by giving staff the flexibility to find the schedule and location that works best to maintain their own work-life circumstances and reach their full potential as professionals. Many positions within our organization are eligible for fully on-site, hybrid, fully-remote and/or flexible work schedules.
Employee Well-Being & Vaccines
In support of the health of our employees and their families, as well as visitors and the community, all UCAR employees are required to comply with UCAR’s COVID-19 vaccination policy, which requires staff to be fully vaccinated against COVID-19, subject only to legally required accommodations implemented by HR, prior to their start date.
Equal Opportunity Employer
UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy. Whatever your intersection of identities, you are welcome at UCAR.
Export Control
This position is subject to work location requirements for obtaining access to facilities and research
Pre-Employment Screenings
conducted for selected candidates; background checks are also conducted for risk-based positions.
Learn more
.
Visa Wait Times
Please consider the length of visa procurement when applying for this posting, understanding that you will not be able to begin employment until you are able to get a visa and enter the U.S.
The University Corporation for Atmospheric Research (UCAR) is an equal opportunity/equal access/affirmative action employer that strives to develop and maintain a diverse workforce. UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy.
Whatever your intersection of identities, you are welcome at the University Corporation for Atmospheric Research (UCAR). We are committed to inclusivity and promoting an equitable environment that values and respects the uniqueness of all members of our organization.
Please Note :
www.bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.