About Us
Discover your future at Forgen!
At Forgen, we are committed to building a strong team of amazing people. When you join our team, you open the door to unlimited growth potential and the support of professionals across the country who want to see you succeed. Today, we excel in complex geotechnical and environmental construction services that restore and strengthen our natural surroundings to protect people, communities, and the environment for generations to come. With employees supporting meaningful projects across the United States and Canada, our impact on future generations is only getting started. Whether you’re looking to jumpstart your career in the environmental construction industry or a seasoned professional looking to fill one of our open management positions, we invite you to discover your future with Forgen.
Location
Rocklin, CA
Employment Type
Full-Time, Non-Exempt
Manager Position
No
Reports To
Controller or designee
Travel
No
Revision Date
May 2023
Summary of Functions
Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
Essential Duties and Responsibilities
Embrace Forgen’s Core Values in all aspects of the job.- Perform the roles and responsibilities for Accounts Payable Administrator as listed on the Accountability Chart.
- Receives, codes, and processes vendor invoices; internal check requests and employee expense reports; maintains packing/receiving slips and matches invoices. Verifies invoices for quantity, unit pricing, extensions, and applicable discounts. Obtains approval from appropriate personnel.
- On a weekly basis, reviews invoices scheduled for payment. Prints suggested check run, once approved by Chief Financial Officer they prepare checks for signature and mailing.
- Reconciles monthly vendor statements to ensure all payments have been made.
- Receives and answers phone calls from vendors or other employees in regard to payment status of invoices.
- Resolves payment discrepancies and disputes on behalf of the company.
- Maintains monthly recurring invoices and payments.
- Maintains accounts payable vendor files.
- Processes year end Form 1099.
- Perform additional assignments and special projects as directed.
Experience/Education
Three to five years of experience in Accounts Payable.- Contract administration experience a plus.
- Construction industry experience preferred.
- High school diploma/GED or equivalent.
- Valid Driver’s License and ability to drive on behalf of company business.
- Company will provide additional training, as necessary.
Knowledge, Skills, and Abilities
Excellent computer skills including knowledge and experience with Microsoft Office, Outlook, and Excel.- Working knowledge of data collection, data analysis, evaluation, and scientific method.
- Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
- Above average oral and written communication skills, along with use of independent judgement and creativity applied to resolution of issues.
- Highly proactive and responsive to internal and external customers
- Good problem-solving skills/decision-making skills.
- Strong attention to detail.
- Commitment to excellence and high standards.
- Ability to work with all levels of management.
Physical Demands
The following physical activities or abilities are commonly, but not always, associated with the performance of this position. The actual requirements of this position will vary.
Ability to communicate effectively with vendors, management, and other co-workers, both individually and in front of a group is important.- Regular use of the telephone and email for communication is also essential.
- Sitting for extended period is common.
- No heavy lifting is expected. Exertion of up to 25 pounds of force occasionally may be required.
- Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and fax machines.
- Good reasoning ability and decision-making is important.
- Able to understand and utilize management reports, memos, and other documents to conduct business.
Primarily an office position. At time site visits and field project visits are required. Travel to offices and projects in various location around the country as needed. The following physical activities or abilities are commonly, but not always, associated with site visits.
Be able to stand or walk on a project site for extended durations.- When on project sites or if performing some types of work activity wear all required Personal Protective Equipment (PPE) including, but not limited to, earplugs, protective eyewear, gloves, hard hat, steel toed work boots, and high visibility safety apparel.
Work Environment
The job is primarily performed indoors in a traditional office setting and occasionally outdoors at construction sites.
The following environmental/atmospheric working conditions are commonly, but not always, associated with the performance of this position. The actual working conditions will vary.
Job Site environment, including, but not limited to, machines, tools, heavy equipment, chemicals, solvents, dust and fumes.- Occasional exposure to extreme weather conditions.
- Uneven ground.
Perks and Benefits
Forgen offers a comprehensive benefits package including medical, dental, vision, a retirement plan, employer paid short-term disability, accident insurance, and more. We also reward our employees’ hard work with bonuses, vacation, and paid holidays. We believe in a flexible work environment work model for most non-craft positions. As an added bonus, we also offer an awards program, education assistance program, and a robust wellness program.
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.
It is the policy of Forgen to fill every position without regard to race, color, religious creed, sex, marital status, physical disability, mental disability, medical condition, age, national origin, ancestry, sexual orientation, gender identity, genetic information, or any other basis made unlawful by applicable law. Forgen is an equal opportunity employer, and strictly prohibits unlawful discrimination by any employee, including managers, supervisors and co-workers.
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