The purpose of this position is to perform a variety of accounts payable functions including analyzing and preparation of all payment requests, budget/GL coding, business operation policy and procedures compliance, processing payment requests, travel reimbursements, and compliance with Federal and State regulatory requirements. Responsible for all IRS 1099 annual forms and submission.

Essential Duties

1. Process all requisitions/requests for payment made by University departments. Examine each requisition/request to verify budget account codes and authorization signatures, and ensure the accuracy and legitimacy of related documentation. Check invoices for accuracy, extension, discounts, terms, taxes, and backorders. Verify compliance with University policy, State and Federal regulations, and purchasing procedures. Address discrepancies; communicate with a department representative to obtain required or missing information. Correctly code for data entry and properly identify documentation for archival and retrieval purposes.
2. Reconcile purchasing files with University department records and vendor invoices; upon completion of the reconciliation process, prepare payment for outstanding invoices.
3. Process payment of monthly contracts, lease agreements, etc., to include preparation of invoices and records or payment in vendor files. Audit files periodically to ensure accounts remain current.
4. Monitor monthly memo accounts and ensure payments are made in accordance with vendor agreements.
5. Assist with the testing protocol for accounts payable computer enhancements to ensure compliance with the established payment procedures.
6. Provide service and support to business office customers and callers, answering phones, responding to inquiries, and providing prompt and professional assistance to ensure customers’ needs are met.
7. Assist with the orientation of new administrative assistants regarding AP/Purchasing Office procedures, use of requisitions, purchase orders, material receipts, payment requests, and travel forms.
8. Assist in month-end General Ledger closing.
9. Maintain files and documentation thoroughly and accurately in accordance with University policy/procedures and accepted accounting principles.
10. Participate in professional development opportunities; maintain and update computer skills to ensure efficient and effective customer service, enhance technological processes, electronic communication methods, and software applications.
11. IRS 1099 compliance and filing of annual 1099 forms.

Knowledge, Skills and Abilities

Ability to work independently and prioritize duties;
Ability to work collaboratively with a team in a fast-paced and high-volume environment;
Ability to interact with employees and vendors in a professional manner;
Strong organizational and analytic skills ;
Proficient computer application skills and knowledge of Banner, Microsoft Word, and Excel ;
Knowledge of basic accounting principles;
Ability to conduct research, address discrepancies, and resolve problems within defined parameters.

Education and Experience

High School Diploma/GED. Bachelor’s Degree in Business or Accounting or other related field is preferred. Education may be substituted for experience.

This position requires 3 Years of experience in accounts payable and general accounting environment. Experience may not be substituted for education.

Job Types: Part-time, Temporary, Full-time

Pay: $14.48 - $19.30 per hour

Benefits:

• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Please Note :
www.bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.