Administrative Assistant Athletic Dept.

JOB TITLE: Administrative Assistant Athletic Dept.

REPORTS TO: Building Principal/Athletic Director

SUMMARY DESCRIPTION:

• The individual in this highly-visible position must be proficient in general office; duties associated with an athletic department. Assist students, parents, staff, and athletic director by maintaining the athletic dept. and coordinating efforts to meet their needs.

JOB RESPONSIBILITIES:

• Greet visitors to the building, determining the nature of their business, issuing a visitor pass if appropriate, and assisting them in getting to the correct room or referring them to the appropriate faculty member.
• Answer incoming calls and handle in a professional manner; provide routine information concerning schedules, upcoming events, policies, and procedures; take messages and forward calls to the appropriate person.
• Experience working in a professional office setting.
• Strong computer skills, with proficiency in Microsoft Office, specifically Microsoft Excel.
• Able to operate a personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill.
• Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time.
• Self-starter; able to work independently.
• Strong telephone and interpersonal communication skills.
• Arranges appointments for the principal and other school staff.
• Prepares and maintains an adequate filing system.
• Counts and distributes materials to be sent home with students.
• Assists in administering first-aid when necessary.
• Will assist with student medication and work closely with the school nurse/health aide.
• Transportation; communication/collaboration via two-way radio responsibly.
• Answer phones, receive messages, and respond to inquiries by staff, students, and parents.
• Ability to establish and maintain effective working relationships with students, peers, parents, and community, and ability to speak clearly and concisely in written or oral communication.
• Serve as contact for parents acquiring student online help/needs.
• Update student information in PowerSchool as needed.
• Compile and coordinate Honor Day participants, programs, and awardees.
• Assist in the collection and receiving of money for textbooks and field trips as needed.
• Ability to lift 40 lbs. to shoulder height occasionally.
• File and sort paperwork.
• Troubleshooting copier jams and ordering supplies.
• Time Clock Plus steps completed for support staff; missed punches, time verified, clarification, resolved, approved, applied.
• WillSub steps for certified staff; monitor, regular requests, prearranged requests, verify weekly.
• Maintain an accurate record of faculty and non-teaching personnel absences and leaves, utilization of substitute teachers, and prepare required reports for the central office at the end of the pay period.
• Verify criminal background checks for volunteers.
• Input data for recordkeeping in multiple software systems.
• Type and/or draft letters of correspondence.
• Prepare student withdrawal forms, and assure that exit interviews are completed. Aide in the recovery of Chromebook/Materials.
• Maintain and ordered supplies; organized storage areas.
• Receive, sort, and distribute incoming mail & special deliveries; verifying packing lists.
• Maintain confidentiality
• Attend meetings and training as directed.
• Present and communicate in a professional manner.
• Other duties as assigned by the athletic director.

QUALIFICATIONS:

• Valid driver’s license.
• High School diploma or equivalent.
• Good attendance record.
• Effective communication skills