We are seeking a Secretary to provide administrative support for the Engineering Leaders at Aulani, A Disney Resort & Spa.

This position reports to the Engineering Director

Responsibilities:

The ideal candidate has exceptional delivery of professionalism; is a motivated self-starter able to anticipate needs and handle confidential information, as well as offer creativity to initiate enhancements and maximize work; has demonstrated flexibility and meet impromptu demands, showcase action-oriented follow-through, a sense of humor, and collaborate/partner with executives, leaders, peers and partners.

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  Demonstrate the ability to blend a positive attitude, service orientation, flexibility, discretion and command while managing multiple priorities including:
  • Proactive calendar administration
  • Travel arrangements
  • Expense reports
  • Creation and preparation of executive presentations
• Provide effective meeting/event coordination and timely distribution of meeting minutes
• Timely and accurate processing of invoices and reconciling payments, creating new Purchase Orders
• Create and maintain Engineering inventory reporting.
• Maintain Leader schedules
• Make appropriate decisions, effectively resolve issues
• Take a proactive approach to providing organized and efficient support to leaders
• Serve as Records & Information Management (RIM) coordinator
• Maintain office cleanliness and organization along with ordering supplies for office and outlet operations
• Assist with scheduling meetings and conference rooms, ordering supplies, preparing memos, letters, expense reports and other correspondence.
• Attend weekly Team meetings and take notes.
• Provide phone coordinator support and complete Resort event and Line of Business projects as requested.
• Prepare Senior Level Presentations and handle confidential information within the organization.

Basic Qualifications:

• Minimum three (3) years administrative experience, supporting department leader / manager, with proven success interacting, partnering and networking with all levels of management, including executives in a fast-paced dynamic environment
• Excellent written, verbal and interpersonal communication skills to assure professional interaction with senior executives, internal partners, peers, and external contacts.
• Demonstrated strong organizational skills with attention to detail
• Demonstrated ability to build influential relationships at multiple levels across the company
• Ability to appropriately respond to and resolve issues with little direction
• Demonstrated ability to be proactive and anticipate needs
• Ability to work effectively in a team environment
• Ability to manage time wisely and prioritize effectively
• Anticipate needs, take initiative, proactively problem-solve using sound judgment and handle confidential and sensitive information
• Display an enthusiastic attitude, good sense of humor, and strong work ethic
• Demonstrated strong computer/technology/typing skills, including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, SAP
• Ability to gather, analyze and report data
• Ability to learn quickly
• Strong organizational and follow-through skills, orderly and detail-oriented with ability to handle multiple work streams simultaneously, prioritize work and accurately and efficiently archive documents and work products
• Maintain good-standing partnership with vendors
• High school diploma

Preferred Qualifications:

• Minimum three (3) years Disney administrative experience, supporting department leader / manager
• Proven knowledge of Walt Disney Parks and Resorts culture, structure, policies and operating practices
• Resort Operations experience/familiarity

Our Benefits: Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/aulani-benefits