QUALIFICATIONS:

• High School graduate.
• Previous experience in secretarial or municipality work preferred.
• Demonstrates competence for assigned responsibility.
• Knowledge of Google Suites and associated programs
• Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.

REPORTS TO: Principal

JOB GOAL: To contribute to the smooth and efficient operation of the school office so that it can play an effective part in the education process.

PERFORMANCE RESPONSIBILITIES:

• Greets all visitors courteously, determines their needs, checks appointments, and directs or escorts them to the proper person.
• Answers office telephone and responds appropriately to requests for information.
• Reports immediately the presence in the building of any visitors who bypasses the reception desk and/or any unusual behavior on the part of visitors.
• Sorts and distributes mail – reads where necessary.
• Locates and removes requested information; keeps records of materials removed; traces missing records.
• Operates one or more of the various types of duplicating machines to reproduce handwritten or typewritten materials.
• Operates multi-positioned telephone switchboard to relay incoming, out going, and interoffice calls.
• Takes phone messages for staff members, locates students by calling into rooms, pages authorized personnel over intercom.
• Types and distributes a variety of materials.
• Maintains such student records as shall be required.
• Assists teachers in preparing instructional materials as requested.
• Processes all changes and adjustments in student schedules after the second week of the school year.
• Maintains a file of staff members; names, room locations, telephone extensions, etc.
• Performs miscellaneous school communications duties as may be assigned.
• Performs various related office duties as assigned.
• Performs the usual office routines and practices associated with a busy yet productive and smoothly run office.
• Helps students (late slips, dismissals, lost and found, transfers, new pupils.)
• Collects attendance slips each morning for typing of absentee sheets.
• Maintains a daily teacher and substitute attendance log.
• Administers to the emergency needs of the children.
• Orders supplies, books and equipment.
• Performs other duties as assigned.

TERMS OF EMPLOYMENT: Ten month / school year position.

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Committee’s policy on Evaluation of Personnel.

Salary based on education and experience, in accordance with the Secretaries Union.

Job Types: Full-time, Part-time

Pay: $18.95 - $26.30 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• Day shift
• Monday to Friday
• No nights
• No weekends

Education:

• Associate (Preferred)

Experience:

• Secretary: 1 year (Preferred)

Language:

• Spanish (Preferred)
• Portuguese (Preferred)

Work Location: In person

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