Records Specialist Job at Independence Community College
Independence Community CollegePosition Description
Record Specialist
Position Type: Full-Time
Department: Academic Support
This position provides support services to current, past, and prospective students, faculty, and staff involving various aspects of student records, data retrieval, graduation, and records management.
Minimum Qualifications:
Position Type: Full-Time
Department: Academic Support
This position provides support services to current, past, and prospective students, faculty, and staff involving various aspects of student records, data retrieval, graduation, and records management.
Minimum Qualifications:
- Bachelor’s degree preferred; Associates required; work experience in higher education preferred
- Keyboard skills with ability to produce and maintain accurate records and professional quality material
- Demonstrated background in assuming responsibility, initiative, and working under pressure in a fast-paced environment
- Demonstrated effective verbal and written communication skills including spelling, punctuation, and grammar
- Work record demonstrating good rapport with the public and a genuine desire to work with a diverse student population
- Dependable, particularly regarding time schedules
- Ability to operate standard office machines and software packages
- Must be willing to work a flexible schedule (occasional evening and Saturday work is required)
- Ability to follow procedures and quickly learn new ones, paying particular attention to detail
- Demonstrated success of teamwork skills
- Process transcript requests electronic and paper
- Catalog updates
- Enter High school transcripts/placement scores
- Certification /Final grade rosters
- Progress grades/Last date of attendance
- Process add/drop/withdraw forms
- Maintain student files
- Provide resolutions for student issues related to the Registrar’s Office; assist students in locating appropriate personnel for resolutions of issues involving other campus entities
- Participate in the planning, rehearsal, and execution of each graduation ceremony
- Scan daily incoming records and assist with scanning archived records
- Communicate appropriate policies/regulations to faculty, staff, and administration when clarification is needed
- Process official name changes and update addresses
- Verify enrollment and degree status in National Student Clearinghouse
- Keep counter full of appropriate documents, making copies when necessary
- Run reports to review data, clean data as necessary
- Perform other duties as assigned
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