Your Role:

Victoria’s Secret & Company is looking for a receptionist/administrative assistant for our office at 55 Water Street, New York, NY. This position will be responsible for supporting administrative tasks for VS&Co CEO’s office, as well as the Facilities and Asset Protection teams. The ideal candidate is an organized professional who is customer service driven with a positive attitude. This role will be required to be in-office Monday-Friday from 8:30 AM – 5:30 PM.

Why You Belong Here:

At Victoria’s Secret, we acknowledge your value. We recognize that every associate has something unique to add to our brand and business. We strive to recruit, retain, and advance diverse talent that reflects the customers we serve and the communities where we live and work. We foster a culture where everyone belongs because we know our business thrives most when we look for, listen to, and amplify diversity, equity, and inclusion.

We place the customer at the heart of everything we do. We dream big, embrace curiosity and creativity while always learning from our mistakes. We lead with integrity, trust, and respect to achieve the best outcomes as one team.

Your Impact:

• Responsible for greeting and fielding visitors while providing a welcoming environment and delivering exceptional customer service assistance
• Answering, screening, and forwarding incoming calls
• Support CEO’s office with typing, copying, printing, greeting confidential guests, obtaining food and beverage for guests, and other duties as needed
• Support VS&Co senior leadership when visiting
• Support Board of Directors when visiting
• Interaction with other executive assistants and helping out when needed
• Utilize building portal system to login visitors, deliveries, and vendor certificates of insurance
• Liaison with building management on all deliveries, housekeeping items, after hour building services, vendor entry, etc.
• Manage space bookings via internal app for associates and guests to reserve work spaces
• Manage conference room bookings and conference room set ups, point of contact with associates on room set ups and coordination with facilities team
• Serve as a point of contact to answer associate questions
• Administrative support includes processing I9 forms for new hires, etc.
• Responsible for placing facilities maintenance tickets as needed coordinate all tickets with facilities staff, manage tickets in FM Pilot System
• Maintain office security by following safety procedures
• Assist with managing paperwork if necessary code invoicing for project work and follow up with AP and vendor on invoice payments , including but not limited to COVID related documents
• Take inventory of office supplies, re-order, and re-stock as needed. Point of contact with outside vendors.
• Obtain and maintain list of all active Certificates of Insurance for all vendors
• Obtain and maintain vendor contact lists
• Coordinate removal of all hazmat product and sample sale product
• Serve as point of contact for catering deliveries
• Ensure cleanliness of lobby areas
• Point of contact when facilities director is unavailable
• Other duties as needed

VS&Co provides a range of compensation for this role as shown. Your actual salary will be determined by a number of factors, including: your specific skills and experience, geographic region, or other relevant factors.