Program Specialist Job at City Of Gainesville, FL
If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account.
Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life.
Department:
GG_Transportation: Regional Transit System (RTS) Administration
Salary will be based on qualifications.
Closing Date:
06/08/2023
Job Details:
This is professional work analyzing and evaluating financial activities related to Transit Grants applications and reports.Positions allocated to this classification report to a designated supervisor and perform work with considerable latitude for discretion and the exercise of professional judgment, working under limited supervision. Work in this class is distinguished from other classes by its emphasis on analysis and evaluation of financial and accounting activities of the City.
Job Description:
SUMMARY
This is professional work analyzing and evaluating financial activities related to Transit Grants applications and reports.
Positions allocated to this classification report to a designated supervisor and perform work with considerable latitude for discretion and the exercise of professional judgment, working under limited supervision. Work in this class is distinguished from other classes by its emphasis on analysis and evaluation of financial and accounting activities of the City.
EXAMPLES OF WORK*
- This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.
ESSENTIAL JOB FUNCTIONS
Develops, designs and submits standard and non-standard reports that extract data from the Federal Transit Administration, Florida Department of Transportation and the City of Gainesville systems. Coordinates components of proposals with projects managers.
Develops, finalizes, and submits grant applications for formula, competitive and non- competitive funding. Secures necessary documentation to support applications.
Monitors RTS grants portfolios for upcoming expirations, renewals, and funding levels. Coordinates activities with City’s Budget & Finance Department and RTS staff on matters related to grant budgets reports, expenditures, draws, internal and external audits.
Monitors RTS grants portfolio for upcoming expirations, renewals, and funding levels. Provides oversight of RTS grants inventory, ensuring timely extension of grant award agreements, appropriate and required approvals for grant contracts.
Develops and implements grant-related policies and procedures for the department. Develops internal practices and procedures for RTS grant administration to ensure programmatic consistency.
Reviews grant activities through conference and review of expenditures to ensure compliance with federal and state requirements. Notes and takes corrective action or works closely with management to ensure corrective action is taken.
Attends work on continuous and regular basis.
NON-ESSENTIAL JOB FUNCTIONS
Performs other related duties as assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential job function
satisfactorily.
Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.
EDUCATION AND EXPERIENCE
Bachelor’s degree in public administration, business administration, planning, accounting, or related field; and three (3) years of grant development and administration experience, including experience with public transportation, grant requirement and processes. (Preferably Federal Transit Administration grants). An equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.
CERTIFICATIONS OR LICENSES
Licenses
None.
Certifications
None.
KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of accounting and financial management principles, practices and techniques.
Thorough knowledge of the Federal, State and Local principles, laws, rules and regulations relating to fiscal and accounting records and procedures.
Knowledge of computers and related software.
Ability to analyze complex financial information and prepare detailed financial analyses and reports.
Ability to maintain and evaluate related software for computerized accounting systems.
Ability to communicate effectively in a clear and concise manner, both orally and in writing.
Ability to work effectively with auditors, vendors, co-workers, and the general public.
PHYSICAL AND ENVIRONMENTAL REQUIREMENTS
To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions.
PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is often required to sit for prolonged periods of time.
WORK ENVIRONMENT
May be required to attend meetings outside regular business hours.
Note:
May Require Assessment(s).
May fill multiple positions.
May establish an eligibility list.
Come join our team! The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally. Not only do we offer traditional benefits such as health insurance, life insurance, paid leave, 11 paid a holidays a year, a pension plan and a deferred compensation plan, but we also offer great things like on-site fitness centers, tuition reimbursement, interest free loans for purchase of fitness equipment, on-site medical staff and a wellness program to keep you healthy and happy.
If you are unable to apply online due to a disability, contact recruiting at HR@cityofgainesville.org or by calling 352-334-5077.
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