Procurement / Buyer

Are you ready to break free of the mundane?

• Seeking a clear path to grow?
• Seeking a career with purpose, that will bring value to the community, people, and organizations?
• Giving the opportunity to continuously innovate? Where you can be part of a company that knows developing an amazing team makes all the difference, where each day brings a new challenge?

Look no further!

Requirements

A Buyer must be an experienced, qualified individual having a background purchasing the wide variety of components typically required for an electro-mechanical machinery manufacturing operation. And where this Company is concerned, there are hundreds, if not thousands of different items regularly purchased, which range from all sorts of small electronic/electrical components to a variety of motors, electrical enclosures, and mechanical components such as bearings, gears, gear-reducers, nuts and bolts, steel, etc. In addition, there are also many sundry items that are regularly purchased (e.g., stationary, sales literature, labels, computer supplies, lumber for crating, as well as anything and everything imaginable that would be used by a medium-size machinery manufacturing company).

A Buyer must possess a high energy level, a strong work ethic, excellent communicative skills, and must have specific experience dealing and negotiating with suppliers/vendors. This individual must also be personable, possess an accommodating disposition (yet be firm when necessary), can learn quickly, and capable of adapting new technologies and techniques to improve the efficiency and productivity of the Purchasing Department.

Primary Responsibilities

• Upon receipt of an RFQ for a specific item(s) to be purchased, obtain pricing from regular suppliers, or if necessary, search-out the best possible supplier for any given item(s). Never assume that regular suppliers always provide the best prices for an item or items frequently bought from them, especially if the same item is available from several sources (suppliers). Periodically, prices for regularly purchased commodities should be checked from other sources (suppliers) who carry the same item(s). In fact, if possible, always try to maintain several viable sources for the same item(s). Always deal with suppliers who are completely reputable, always fair and accommodating, easy to work with, and who furnish the highest quality products at the best prices.
• A Purchase Order must be issued for all purchases.
• Stay away from non-credible and/or problematic suppliers.
• Maintain established inventory levels for all standard components. If usage levels vary inappropriately and this becomes problematic, the minimum/maximum levels must be changed accordingly in conjunction with input from Inventory Control personnel. Stocking/inventory parameters do change from time to time, so this aspect of procurement is never-ending.
• If quantity (or blanket) purchases will be made on a regular basis, always seek the best possible prices, with lead-times that are fair and satisfy Company needs. Blanket orders are usually beneficial, as long as this does not force or require overstocking or long-term inventory, which carrying costs can easily offset lower commodity prices for quantity buying. The frequently used fast moving commodities regularly needed for production of equipment, especially the more popular, must always be maintained.
• Although certain Engineering and other authorized Company Personnel may obtain basic pricing information from suppliers, as part of their job functions, requesting a formal quotation (or pricing negotiations) for any commodity from any vendor/supplier is a function performed only by the Company’s Purchasing Department Personnel, occasionally in conjunction with other departmental personnel (e.g., Engineering, Sales, Production, etc.).
• When a purchase requisition is received, it must be carefully reviewed, and thoroughly understood. If a lack of understanding and/or if questions exist, or if a given requisition is incomplete, any and all situations as such must be clarified before proceeding with the issuance of a PO. Carefully document any necessary clarifications that have been made, and have the requisitioner sign-off on the clarifications. Depending upon the circumstances, it may be desirous to request that a new requisition be submitted with all of the revised data since errors on requisition forms can prove to be very costly.
• Once a purchase requisition has been deemed satisfactory for purchase of the requisitioned material, the Buyer, or a Purchasing Assistant, must determine and/or verify price and delivery of the material in question by contacting the supplier(s). Then once this has been done, the price must be conveyed to the person who submitted the requisition in written format, with a copy placed in the applicable file. And if all is satisfactory, then proceed to buy; if not, the situation must be clarified. On occasion, a given commodity (by name) may be specified, either because of prior Company experience with that specific item, or the Company’s customer requested the specific commodity. Still, it’s always a good practice to verify the reason for such a specification with the person who requisitioned the item, prior to purchasing.
• All purchase orders must contain all the necessary information for the item to be purchased in complete detail, and in strict accordance with the supplier’s written quotation, all of which is paramount in importance. Also, a copy of the supplier’s quotation should be attached. Always remember that the Company’s Terms and Conditions of Purchase are included on the backside of the Purchase Order Form.
• If any vendor is given a ‘verbal’ purchase order (and PO number) in response to a given supplier’s quotation in an effort to initially expedite an order, it must be immediately followed-up with the necessary paperwork (purchase order), which again, contains our Terms and Conditions of Purchase. This is very important in that our Terms and Conditions of Purchase protect the Company relative to all aspects of a purchase.
• Assist in ensuring that all Company departments provide the type of inter-departmental cooperation that is necessary to enable the Purchasing Department to do its job in the most professional and efficient manner.
• When invoices for purchased equipment are received, they will be initially passed along to the Purchasing Department for scrutiny and accuracy. If correct, such invoices are then processed to Accounting according to the defined procedure. If discrepancies exist, corrective action must be taken before any invoice is processed to Accounting for payment. Always document any such action with the applicable vendor.
• An invoice cannot be processed for payment without a purchase order number on it. If an invoice is received without a purchase order number on it, and if it was found that a purchase order was not issued, that is entirely unacceptable, necessitating that the situation be thoroughly investigated, which can result in the goods being returned.
• Based on your own observations and factual input, make recommendations to the Purchasing Manager with respect to purchasing parameters that require discussion/clarification/change. Problems of significance must be addressed at once; they must never be placed aside, with procrastination entirely unacceptable.

Achieve the requirements & responsibilities by:

• Initiating new, creative ideas.
• Having a willingness to be flexible - adapting to new paths
• Strong problem solving / troubleshooting practices.
• Able to manage multiple projects.
• Being a team player and working cross-functionally.
• Managing resources and relationships - internally and externally.
• Consistently evaluating processes, automate, recommending changes when appropriate.
• Supporting all business operations, value in - value out.
• Adapting, realizing workflow can, will change as our business grows.
• Communicating throughout organization.

Process Management - Achieve the requirements and primary accountabilities by:

• Being a team player and working cross-functionally.
• Managing resources and relationships - internally and externally.
• Consistently evaluating processes - recommending changes when appropriate.
• Communicating throughout organization.
• Initiating new, creative ideas.
• Having a willingness to be flexible - adapting to new paths.
• Able to manage multiple projects.
• Strong problem solving/troubleshooting practices.

What we offer:

• A dynamic, flexible culture, that promotes collaboration and professional/ personal growth of each team member.
• To be a part of a well-established team that values hard work, innovation & knows the value of its people.
• Coaching, mentoring helping team members realize their potential, aiding in defining goals and executing them.
• We are privately owned with an aggressive growth strategy; Making way for ample advancement opportunities to transition into operations and/or direct management.
• Competitive base package + bonus plan
• We have continuous training, and are firm believers that a strong, knowledgeable, well-trained staff is the reason we are at the top of our field, having continued success.
• Our goal as leaders is to provide value, value to our clients, vendors and more importantly to our team- YOU.

Looking forward to getting to know you…

Job Type: Full-time

Pay: $70,000.00 - $110,000.00 per year

Schedule:

• Monday to Friday

Ability to commute/relocate:

• South Hackensack, NJ: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Procurement: 1 year (Preferred)
• Purchasing: 1 year (Preferred)

Work Location: In person

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