Office Specialist 2 – Central Records Job at Oregon State Department of Police
Initial Posting Date:
12/06/2022
Application Deadline:
01/04/2023
Agency:
Oregon State Department of Police
Salary Range:
$2,874.00 - $4,17200
Position Type:
Employee
Position Title:
Office Specialist 2 – Central Records
Job Description:
The Oregon State Police in Salem, Oregon is hiring for one (1) Full-Time, Permanent Office Specialist 2 positions.
If you require an alternate format in order to complete the employment process, or to request a copy of the position description, please contact
osp.recruiting@osp.oregon.gov
and reference REQ-115016.
What will you do?
In this position you will use Niche RMS system to analyze law enforcement data gathered by Oregon State Police officers to preform crime reporting duties mandated by both state and federal law. You will use independent judgement to review each incident on a case-by-case basis to determine how the crime data elements should be reported in accordance with the Oregon National Incident Based Reporting Systems (O-NIBRS), the National Incident Based Reporting System (NIBRS), and Department statical codes. This information is provided to Law Enforcement Systems (LEDS), is ultimately utilized by all criminal justice agencies throughout the state and eventually become a part of the Federal (NIBRS) nationwide crime reporting repository formerly known as the Uniform Crime Reporting system (UCR)
You will perform data quality management in the Niche RMS. You will also review data for accuracy, formatting and other errors, and use independent judgment to determine appropriate corrective action.
To learn more about the program,
click here.
Minimum Qualifications
(these must be addressed in your resume for full consideration):
Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR
An Associate degree; OR
Graduation from a private school of business with a certificate AND one year of general clerical experience.
Note: If you are selected to move forward in the selection process, you must provide official transcripts from all institutions of higher education that were used in the award of your degree.
Preferred Skills
(these must be addressed in your cover letter for full consideration):
-
Ability to handle high volume workload with deadlines and frequent interruptions.
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High attention to detail with low error rates.
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Experience using a data base to enter and retrieve confidential information.
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Ability to work collaboratively with a team as well as independently.
How to Apply:
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Apply in Workday by the deadline listed above, failure to submit your application by 11:59PM of the above listed date will result in automatic disqualification of your application.
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You must submit a resume demonstrating your experience as it relates to the minimum qualifications for the position.
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In addition to a resume, you must submit a cover letter – no more than two pages in length – addressing how you meet the preferred skills for this position.
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Failure to attach a resume addressing the minimum qualifications and a cover letter addressing the preferred skills will result in disqualification of your application.
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Please submit these documents in either MS Word or PDF format.
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Documents submitted in formats other than MS Word or PDF will not be reviewed and will result in disqualification of your application.
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Please only attach documents that are requested in this posting. Any additional documents that are submitted at this stage, will not be reviewed.
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After applying be sure that you answer the questionnaires related to citizenship and Veteran’s Preference points. In order to receive Veteran’s Preference points, this is a required questionnaire.
Additional Information & Benefits:
The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%. Please review the
Classification and Compensation
page for more details.
Prior to applying you should ensure all sections of your
Workday Job History page is accurate and complete. This information is utilized during the pay equity analysis phase. Please monitor your Workday account, as communications will be sent to your Workday account. You may be asked to submit additional information after the initial application. If you would like to retain a copy of the job announcement, please print this page for your records. Once your application has been processed, you will no longer be able to review the announcement. Additionally, Workday will timeout after 20 minutes of inactivity.
Eligible Veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website:
Veterans Resources
, or call Oregon Department of Veterans' Affairs at: 1-800-692-9666. NOTE: If requesting Veterans’ preference, please be sure to check your Workday account for pending tasks or actions under your “My Applications” section.
OSP does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet DAS employment eligibility standards.
This position is covered by an AFSCME Collective Bargaining Agreement. Current OSP AFSCME Local 896 and Local 3765 employees who meet the minimum qualifications of this position will be given preference in the selection process. Current OSP employees should refer to the Filling of Vacancies policy for additional information.
This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.
Helpful Links & Resources:
Learn more about OSP
here.
View our recruitment video
here.
View our
competitive benefits package
.
Background screening information can be found
here.
OSP does not offer Visa Sponsorship. To view information regarding work authorization and acceptable documents for verification,
click here.
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Pay Equity Information & Resources
The Oregon State Police is an Equal Opportunity, Affirmative Action employer committed to Workforce Diversity and Inclusion. At Oregon State Police, our Mission is to serve the State of Oregon with a diverse workforce dedicated to the protection of people, property and natural resources. Our values are Honor, Loyalty, Dedication, Compassion and Integrity.
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