About Us:

Since 2003, Universal Processing has been committed to our mission to empower under-represented small-to-medium-sized businesses to thrive in the United States through providing payment solutions. Differentiated from the mega credit card processing providers, our consultants and support team speak the languages our clients speak, and we focus on customer service, care, support, and reasonable pricing. Our success story has seen us serving over 22,000 clients across the nation.

To learn more about us please visit us at: http://www.uprocessing.com

Send your resume to: recruitment@uprocessing.com

Purpose of the Position:

Office Coordinator coordinates and oversees administrative duties in our NY HQ office, ensures that the office operates efficiently and smoothly.

Main Responsibilities:

• Oversee and support all administrative duties in the office and ensure that office is operating smoothly
• Arrange services for office upkeep: AC, pest control, furniture cleaning, small office repairs/maintenance, water plants
• Manage office and pantry supplies inventory and place orders as necessary
• Perform receptionist duties: greet and help visitors, receive and sort incoming mail and deliveries.
• Take lead in arranging company level events, such as annual galas, office happy hour.
• Coordinate meeting and travel for executives
• Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
• Develop office policies and procedures, and ensure they are implemented appropriately
• Support HR in daily HR operational tasks such as: employee timecard management; monthly headcount report and time off summary preparation; assist in new employee onboarding
• Conduct Sexual Harassment training annually and keep the training record properly. (Including review training materials, track training record for all).
• Maintain and update Employee Roster-Master File and company organization charts regularly.
• Manage office budget
• Any other assigned tasks.

Requirements:

• Bachelor’s degree in Business Administration, Communication, or a related field.
• 1-3 years of work experience in an administrative / office management role.
• Must have exceptional attention to details.
• Strong organizational and time management skills, and ability to prioritize.
• Effective communication and interpersonal skills
• Strong problem-solving skills and analytical abilities
• Proficiency in Microsoft Office and Google products
• Quick learner, proactive and self-starter
• Work on-site.

Benefits:

• Paid vacation days
• Flex days each month to work from home.
• Health, dental and vision insurances for eligible employees
• 401K for eligible employees.
• Convenient location.
• H1B sponsorship provided for employees showing great potential and commitment.

Plus, we have an exciting and fun work environment surrounded by a diversified group of entrepreneurial, enthusiastic and skilled professionals.

Must be authorized to work in the US at the time of hire.

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