Medical Services Administrative & Projects Coordinator Job at Planned Parenthood of the Rocky Mountains, Inc.
RESPONSIBLE TO: Medical Services Projects Director
PAY RANGE: $21.20 - 23.26/ hour
The Objective: The Medical Services Administrative & Projects Coordinator assists team members in managing the myriad administrative tasks and projects to support the efficient operation of the Medical Services Department.
Success:
You’ll be successful when project managers are supported with logistics, and administrative tasks are completed in an efficient, timely, and effective manner
Snapshot:
Most days will be spent in front of a computer managing documents, reading, sending, and responding to emails, administrating SharePoint, and participating in virtual meetings. Days at our administrative office may also include processing physical mail and obtaining signatures for applications.
Qualifications:
You are tech-savvy and have great interpersonal and written communication skills. You have an eye for detail and can work diligently to meet deadlines with an ability to prioritize multiple tasks. You enjoy providing excellent customer service, are highly organized, able to multitask, and can create systems to organize large amounts of information and documents. You strive to do all you do with integrity. You are able to work flexible hours, including evenings and weekends if needed.
Key Approaches to the Work:
Organized & detail-oriented: You have an eye for the details and a knack for creating and maintaining systems that keep you and others organized. You stay on top of to-dos and meet deadlines consistently. You have experience creating systems to organize lots of information and documents and take pride in being able to put your finger on a document or piece of information with ease.
Proactive problem-solver: You are a self-starter who doesn’t need to be told to take action on responsibilities that you hold. You see ways that systems can be improved, and you suggest them without being asked. You can be given a project and run with it. When opportunities exist, you identify them and propose solutions. You’re known as being action-oriented who makes everything they touch better.
Communication: You effectively communicate in a way that meets people where they are and helps identify solutions to challenges, despite personalities, roles, and communication styles. You represent the Medical Services Department to PPRM health center staff, PPRM patients, and other PPRM teams and do so in a manner that exemplifies our collective values.
Inclusion and Equity Champion
: You deeply value inclusion and actively contribute to a more equitable and inclusive organization. You are reflective and understand how your perspective is shaped and influenced by your identity. You accept responsibility for your own behavior and action in upholding an equitable and inclusive workplace.
Primary Areas of Responsibility/Essential Functions:
Project Coordination: As part of your role, you will coordinate various projects and initiatives with the support and guidance of various Project Managers. Among your responsibilities, you will manage the administrative logistics of various projects. You will maintain consistent communication with multiple stakeholders regarding task and project deadlines. You will participate in managing change for our patient care staff, including sending and managing meeting invites, compiling important dates and activities, and sending weekly Medical Services Communication emails. You will improve department workflow and efficiency by identifying priorities and developing and implementing effective office systems and procedures.
Administrative Assistance: You provide essential administrative support to the Medical Services Department, helping to ensure the team’s workflow, and efficiency and organization support team members in meeting their goals. Among your responsibilities, you will support virtual and some in-person meetings and events. You will ensure all health center clinical license renewals are completed in a timely manner and copies of licenses are stored appropriately, and that CLIA and OSHA training documentation is compiled and filed appropriately. In adherence to pharmacy requirements, you will update and submit protocols for health centers and notify the Board of Pharmacy of changes. You will support updates to department policy, procedure, and guidance documentation as well as patient education documents, assisting with formatting and finalizing documents per set standards, facilitating translations as indicated, and ensuring version control is maintained and tracked across systems. You will fulfill the Administrator role for the Medical Services Hub within the PPRM SharePoint. You will provide backup support to other administrative functions within the Medical Services Department.
Benefits at PPRM include:
A predictable schedule and dedicated individualized paid training
401K/Safe Harbor Contributions
(We contribute to your 401K after an allotted period of time)
Medical/Vision/Dental, with extended mental health coverage
Employee Loan Program
Employee Assistance Program and WorkLife Partnership
PPRM Internal Benefits Program
Paid Family Leave/Paid Parental Leave
PTO and Sick Time
Bereavement Leave
And More!
COVID-19 Vaccine & Booster: PPRM requires that all employees are fully vaccinated and boosted as a condition of employment. An employee is considered fully vaccinated two weeks after receiving the second dose of a two-dose vaccine (Pfizer or Moderna) or one dose of a single- dose vaccination (Johnson and Johnson/Janssen). The COVID-19 vaccine booster shot is required by the first day of employment, or five months after receiving the final dose of the original vaccine series, whichever is later. Proof must be uploaded upon starting. You will upload a picture or pdf of your vaccination card(s) on your first day of orientation.
Flu Protocol: All employees working directly with patients or working in a health center will be required to have the flu shot or wear a mask during patient contact or while in the health center from October 1 – April 30 each year (Flu Season). The flu shot will be available to health center employees in the health center in addition to being able to seek the flu vaccine externally through the medical plan or reimbursement.
Background Check Required
Planned Parenthood of the Rocky Mountains is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law.
About Us:
Planned Parenthood is committed to creating a dynamic work environment that values diversity, equity, inclusion, respect, integrity, customer focus, and innovation. We are committed to creating a welcoming space for all people on our staff, in our health centers, and in our community. We do this by tending to the team, respecting and honoring all people, jumping in, trying and learning, caring for our business, and returning to our mission. Learn More
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