Passavant Memorial Homes Family of Services (PMHFOS) is one of the foremost, consumer-focused providers of support to individuals with intellectual disabilities, autism, and behavioral health needs. The mission of PMHFOS is to empower individuals to live successfully in the community. Our team of professionals have been dedicated to promoting choice and independence for individuals with intellectual disabilities for more than 120 years. Throughout our history, we have continuously focused on ensuring the highest quality support and providing a variety of opportunities for our employees to develop and advance.

PMHFOS is currently seeking dedicated candidates for a Management Support and Office Operations Coordinator position in the Warrendale area. This is a full-time position under the direct supervision of the Vice President of Human Resources. The Management Support and Office Operations Coordinator is responsible for ensuring corporate office security and managing office operations.

DUTIES AND RESPONSIBILITIES MANAGEMENT SUPPORT AND OFFICE OPERATIONS COORDINATOR:

• Direct support to the Chief Operating Officer and Chief of Staff
• Calendar management
• Manage corporate office front door and screening process
• Responsible for mail; sorting, scanning, and distribution
• Maintain kitchen supplies and stock as needed
• Manage all office supplies for office and employees, including office printer needs and all cleaning supplies
• Manage Board Room schedule and prepare for all meetings, which can include food and beverage coordination
• Personal Protective Equipment management; weekly packing and distribution
• Responsible for coffee and lunch coordination
• Responsible for common areas trash removal
• Responsible for coordinating external cleaning vendors for corporate office and residential locations, as needed
• Responsible for printing, scanning, and shredding documents
• Responsible for completing credit card reconciliations
• Responsible for managing voice mailboxes
• Provide vehicle support such as scheduling, maintenance, servicing, etc.
• Other duties as assigned

REQUIRED SKILLS AND KNOWLEDGE OF THE MANAGEMENT SUPPORT AND OFFICE OPERATIONS COORDINATOR:

• Minimum of 18 years of age
• High School Diploma Required, College Degree Preferred
• Knowledge of computers and Microsoft Office: Word, Excel, Outlook
• Security Guard Training Certification
• Good interpersonal/communications skills

PASSAVANT MEMORIAL HOMES OFFERS A VARIETY OF BENEFITS INCLUDING:

• Competitive Wages
• Comprehensive Health, Dental, and Vision Insurance Coverage
• Generous PTO package
• 401K Retirement Plan
• Dynamic and Supportive Work Environment
• Career Development and Advancement Opportunities

Passavant Memorial Homes Family of Services is an Equal Opportunity Employer.

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If you are having issues or need assistance while filling out the application, please reach out to careers@passavant.org.

By clicking “Submit Application,” you are indicating that you have read and accept our Privacy Statement. If you have any questions regarding any open positions, the application process, or filling out the electronic application, please contact our recruitment team by e-mail at careers@passavant.org or by phone at 1-888-764-6467 Extension 111.

PMHFOS prohibits discrimination in any employment action; in admissions, referrals, operations, or delivery of services against individuals because of their race; color; national origin; sex (including pregnancy, sexual orientation, gender, and/or gender identity); creed; religious affiliation; disability; age; ancestry; genetic information; limited English proficiency; marital status; membership in volunteer emergency responder organization; victim of domestic violence, sexual assault, or stalking; family care responsibilities; reproductive health decisions; and retaliation for initiating a complaint of discrimination or opposing or participating in the investigation of a discriminatory practice. Visit our Compliance page for more information.

PMHFOS is dedicated to achieving a diverse workforce through application of its affirmative action, equal opportunity, and nondiscrimination policies in all aspects of employment. PMHFOS celebrates diversity and has a no-tolerance policy for harassment or discrimination of any kind. We value the unique skills, background, and experience of all of our employees.

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