Magistrate Supervisor Job at The Personnel Board of Jefferson County
The Personnel Board of Jefferson County Jefferson County, AL
ATTENTION Merit System Employees: Do not apply through this site.
Grade 24
CLOSE DATE
SUMMARY
Magistrate Supervisors supervise the work of Magistrates within the municipal court system. Magistrate Supervisors also perform the work of Magistrates to include acting as a liaison between the municipal court and the public; receiving, recording, and responding to citizen complaints and questions; preparing for court trials or hearings by gathering and reviewing necessary documentation; conducting court trials and hearings; and assisting the judge during court proceedings by providing and recording information. Magistrate Supervisors are considered the chief officers of the municipal court administrative agency and are required to have or obtain a Magistrate certification approved by the Alabama Administrative Office of Courts (AOC). Work is performed primarily in a courtroom or office setting. Magistrate Supervisors report to executive-level municipal personnel (e.g., Mayor, City Manager, Municipal Clerk), and their work is reviewed for conformity with legal procedures and points of law.
TYPICAL JOB DUTIES:
- Acts as a liaison between the municipal court and the public by receiving, recording, and responding to citizens’ complaints, requests, and questions either by phone or in-person by providing general information on court cases (e.g., court dates, fees, and fines), retrieving and reviewing case files and other records, assisting individuals with completing required forms, or taking payments for court fees and fines in order to provide adequate services to and meet the needs of the public.
- Conducts hearings by evaluating complaints, recording and reviewing witness testimony, reviewing police reports, and reading depositions in order to determine probable cause, issue arrest warrants, and set bail.
- Prepares for trial, court, or hearings by gathering evidence (e.g., testimony, police reports, warrants, fee payments, and other court documents) and preparing case files in order to ensure that the most recent information regarding each case is available to the presiding judge when he or she calls the docket.
- Oversees alternative sentencing programs (e.g., Operation ABC and other Community Corrections Programs) by collaborating with local businesses and educational institutions in order to determine the structure, and leadership responsibility, and goals of the program(s) in order to reduce recidivism and substance abuse, increase community, and restore defendant to productive citizenship.
- Assists the judge during court proceedings by recording rulings, managing physical and electronic copies of case information, and providing information and assistance to defendants to ensure that applicable laws, rulings, and procedures are followed.
- Processes cases after court or hearing by entering information and documents into the case management software (i.e., electronic filling) and attaching physical case documents with the hard copies of the case in order to ensure cases heard by the judge are updated, rulings are recorded, and any fees paid are documented.
- Engages in activities designed to ensure professional development, awareness of developments in the field, and knowledge of relevant practices, rules, laws, policies, and/or guidelines.
- Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training.
MINIMUM QUALIFICATIONS:
The following Minimum Qualifications are required for this job. You must demonstrate possession of these qualifications by providing a detailed description of your related experience in the work history section of your application. Please note that replicating or restating these minimum qualifications or the information from the Personnel Board’s job description as your own work experience will result in your disqualification. Please describe your work experience in your own words to represent the work you have performed that is related to the minimum qualifications for this job.
- Magistrate certification from Administrative Office of Courts (AOC) (i.e., must have completed the Municipal Magistrates Certification Program, all continuing education hours, and hold the status of Certified Municipal Court Clerk/Magistrate).
- National Crime Information Center (NCIC) certification.
- Experience reviewing case information to conduct probable cause determination (e.g., depositions, charges, evidence, citizen complaints, initial appearance hearings, affirming/swearing to citations, approval of appearance bonds, filing appeals, conducting parking ticket hearings).
- Experience planning, delegating, managing, and reviewing work and task performance of municipal court personnel.
- Experience establishing accountability for case information including financial information (e.g., budget management, monthly municipal court reporting/documentation).
- Experience managing court-ordered programs (e.g., defensive driving, education programs, community service, community re-entry).
PREFERRED QUALIFICATIONS:
- None.
COMPETENCIES:
- Adaptability & Flexibility.
- Cognition, Learning, & Memory.
- Computer & Technology Operations.
- Leadership & Management.
- Mathematical & Statistical Skills.
- Oral Communication & Comprehension.
- Planning & Organizing.
- Problem Solving & Decision Making.
- Professionalism & Integrity.
- Researching & Referencing.
- Self-Management & Initiative.
- Teamwork & Interpersonal.
- Technical & Job-Specific Knowledge.
- Technical Skills.
- Written Communication & Comprehension.
CRITICAL KNOLWEDGES:
- Knowledge of basic law enforcement procedures (e.g., issuing warrants, arrests, etc.).
- Knowledge of basic law enforcement terminology.
- Knowledge of Code of Alabama Titles and Rules
- Knowledge of magistrates’ authority, duties, and scope of responsibility as outlined in the Alabama Rules of Judicial Administration, Rule 18: Magistrates.
- Knowledge of Municipal Court systems and proceedings (e.g., City and local ordinances, amendments, proceedings, etc.).
WORK ENVIRONMENT:
- Work is conducted almost exclusively indoors in a court or office setting and involves use of standard office equipment, such as computer, phone, copier, etc.
- Employees may be required to work outside normal business hours to include holidays, weekends, and overtime and will work with unique populations such as angry citizens, violent or aggressive individuals, and indigent individuals.
PHYSICAL DEMANDS:
- Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods.
DISCLAIMER: This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.
SPECIAL ACCOMMODATIONS
Persons requiring special conditions to accommodate a disability when completing the application should contact the Personnel Board at 205-279-3500 before the announcement closing date. Qualified applicants who believe they will need reasonable accommodation in the examination process should complete and submit an Accommodation Request Form. You may obtain an Accommodation Request Form by contacting our ADA Ombudsperson at ADAO@pbjcal.org, or by accessing the "Request for Accommodation" form through the following website:
http://www.pbjcal.org/
AN EQUAL OPPORTUNITY EMPLOYER
The Personnel Board of Jefferson County (Personnel Board) provides a public personnel system based on merit principles. The Personnel Board strives for the constant improvement of the public service by employing and developing the best qualified persons available. The Personnel Board provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex, creed, religion, political beliefs, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Employment decisions are made by the Merit System municipality or governmental agency in which the position exists. Each Merit System municipality, agency, or jurisdiction administers its own equal employment opportunity programs in compliance with applicable state and/or federal laws and regulations.
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