Job Responsibility:

Performs general and specific clerical tasks in the Juvenile Court Clerk’s Office, as directed by the Chief Deputy of Juvenile Court/ Bailiff, with primary responsibility for preparing and maintaining Juvenile Court records and legal documents for Juvenile Court hearings. Interacts with the public both on the phone and in person.

Essential Job Functions:

• Willingness to assist others and contribute to the mission of the Court
• Answer telephone calls, screen callers, take messages, provide general information to the public, and make appropriate referrals to other offices.
• Greet public in a professional manner at public window(s) and direct said public to appropriate Court personnel or departments.
• Assist public in obtaining or completing pertinent paperwork, when appropriate
• Handle and process civil, criminal, and juvenile traffic cases.
• Prepare and issue warrants for arrest and warrant reports.
• Summarize and docket court decisions.
• Update Juvenile Court files electronically and manually.
• General filing of Court documents.
• Receive, screen, and direct calls to appropriate Court personnel or departments.
• Perform record checks.
• Prepare cases for transfer to other counties/jurisdictions.
• Prepare cases for appeals.
• Process and collect fines and fees; maintain cost screen.
• Balance receipts daily with the cash book, prepare deposits, deposit funds in checking account.
• Prepare monthly billings.
• Process GAL bills and distribute and issue checks from funds deposited accordingly
• Process and track all IV-D reimbursable cases. If applicable, prepare and submit monthly IV-D contract billing. Prepare and record Child Support Enforcement Agency payments and deposit into County General Fund.
• Process payment requests for Court appointed counsel; if applicable, process all court appointed counsel bills to Seneca County Auditor’s Office.
• Process Court orders. Prepare judgment entry forms for approval; prepare initial drafts of judgment entries for Judge’s/Magistrate’s review.
• Take notes of all hearings for purposes of drafting judgment entries.
• Distribute judgment entries.
• Maintain Court schedule and timely disburse to appropriate personnel.
• Assist the Judge by scheduling further hearing dates and by processing and maintaining the sealing and expungement of records.
• Serve as a Court clerk, including court reporting, calling cases, arranging and maintaining courtroom. Set up and monitor digital court recording system
• Fill in for other clerks as needed.
• Perform other tasks as directed by supervisor.
• Maintain and update essential function/cross training manuals.

Applicants must complete a County application and submit a resume and a cover letter.

Job Type: Full-time

Pay: Up to $20.00 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

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