The Methodist Home has been restoring childhoods, strengthening families and building people for over 150 years. We are looking for people who would like to help us achieve our mission to provide healing and hope to children and families.

The HOPE Administrative Assistant provides programmatic support and administrative functions for HOPE Foster Care and Adoption programs agency-wide and the Vice President of Clinical Services

Essential Duties and Responsibilities include but are not limited to:

• Maintain a systematic approach to the coordination of the administrative and programmatic support to HOPE Foster Care and Adoption programs agency-wide and the Vice President of Clinical Services
• Generate monthly Foster Parent Invoices and Adoption Services Invoices and submit to Director for approval and work in conjunction with Finance Department to reconcile monthly invoices and received payments for placements/services
• Track and reconcile clothing expenses and submission of original receipts for reimbursement
• Enter and maintain client and foster/adoptive parent(s) information in Electronic Health Record (EHR) for all HOPE Foster Care and Adoption services and other data management functions as assigned
• Assist in tracking and obtaining any and all needed client documentation and/or needed signatures from legal guardians, providers (Medical, Dental, Mental Health, School, etc.) and others as needed
• File all documents in client and foster/adoptive parent files within set timeframes to include correspondence, Care Plans, Invoices, and all other required documentation
• Track, obtain, and maintain current documentation for all foster/adoptive parents and client file requirements, to include foster parent quarterly fire drills, training hours, clothing inventories, etc.

Education and/or Work Experience Requirements include but are not limited to:

• Prefer Bachelor’s Degree in a business or related field
• Proven experience in an administrative support position/role.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
• Proficiency with computers, Microsoft Office, Internet, E-mail, etc.
• Ability to operate basic office equipment including copier, calculator, fax machine, etc.
• Must have a valid Driver’s License with minimum of four year driving history and the ability to meet and remain in good standing in accordance with Agency insurance guidelines.

Required Safety/Background Checks: All applicants considered for hire must consent, and receive clearance from, the following local, state and national agencies:

Bibb County Sheriff's Department

Department of Human Services (fingerprint required)

DBHDD(fingerprint required)

Motor Vehicle Record (must have a valid license for four consecutive years and applicant/driving record must be approved by our insurance carrier)

Child Abuse Registry

Department of Corrections

Pardons and Parole

Sex Offenders Registry

Medicaid Fraud

All employees must also pass a pre-employment physical, ten panel drug screen and TB skin test

For a full job description and complete and agency application; visit our website at: www.themethodisthome.org and submit application for Hope Adminstrative Assistant

Job Type: Full-time

Pay: $14.42 - $14.75 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Administrative Support: 2 years (Preferred)

License/Certification:

• Driver's License in good standing (Required)

Work Location: One location

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