Full Charge Bookkeeper/Office Manager Overview

Carpenters Local Union No. 1846 represents nearly 1,500 members who are committed to the United Brotherhood of Carpenters (UBC) goal of reaching 70% market share through organizing and other strategies. We negotiate and enforce complex agreements that ensure good working conditions, fair wages, and secure health care/retirement benefits.

The Local is seeking a professionally educated and experienced Full Charge Bookkeeper/Office Manager who possesses an astute business understanding to successfully develop strategy, inform key decisions, and work in collaboration with senior leadership while operating in a first-class office. Highly organized individuals with the ability to work with minimal supervision that adapt well to change and embraces continuous learning/personal development are ideal candidates. The Full Charge Bookkeeper/Office Manager must have technical prowess while being able to tell the story behind the numbers in writing, verbally, and visually in addition to managing a clerical staff.

Job Description:

The Local Union Full Charge Bookkeeper/Office Manager reports to the Financial Secretary and may interact with Regional Council Staff, the Local Executive Board and outside CPA/auditor. The position is responsible for performing all accounting functions and general operations of our office. This individual will coordinate with office clerical staff to ensure organizational effectiveness/efficiency while developing intraoffice communication protocols, streamlining administrative procedures, inventory control, and task delegation.

Job Duties:

• Point person for the Local Union office.
• Responsible for all accounting tasks, ensuring proper maintenance of accounting systems, adherence to controls, and coding/timely reconciliations of multiple credit card/depository/investment transactions
• Full cycle Accounts Receivable, including preparation of monthly invoices, maintaining customer/vendor records, and correcting discrepancies as they exist
• Accounts Payable including purchase orders and vendor records maintenance
• Deliver timely/accurate EOM, EOQ, and YTD financial statements - maintain required business financial documents and retention of same
• General Ledger maintenance while preparing journal entries, as needed
• Manage cash flow planning and forecasting, ensuring availability of funds based on business requirements along with Financial Secretary – present weekly cash flow report to senior leadership
• Knowledge of payroll/payroll tax (federal/state) – review/approve Staff expenses and prepare weekly payroll while administering quarterly business/payroll taxes including preparation of annual 1099’s
• Responsible for ensuring office financial objectives are met by aiding with the annual budget and audit process - planning the expenditures, analyzing variances and carrying out necessary corrections that may arise
• Manage Financial Secretary's and et al schedule, calendar, and appointments/travel
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed/approved and that clerical functions are properly assigned/monitored
• Ensure top performance of office staff by providing them adequate coaching and guidance
• Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing of industry publications
• Participate actively in the planning and execution of company events
• Perform other related duties as may be requested by the Financial Secretary.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field - knowledge of Generally Accepted Accounting Principles favored
• 3-5 years Full Charge Bookkeeping experience - nonprofit background in private industry desired
• Advanced proficiency in QuickBooks accounting software (3 years minimum experience) – certification(s) preferred
• Highly developed Microsoft Office skills (3 years minimum proficiency) - certification(s) preferred and MS Excel modeling skills are ideal
• Ability to prioritize/multi-task in a fast-paced, collaborative work environment while being detail oriented and providing strong organizational skills – must complete tasks accurately and timely with minimal supervision
• Excellent written, verbal, and visual communication skills – requires ability to interface well with staff and external contacts of the Local
• Proven ability to maintain confidentiality
• Travel to various regional offices as required
• Bilingual skills are desirable

Carpenters Local Union No. 1846 is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, or veteran status. All applicants must be able to furnish proof of authorization to work in the United States.

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Paid training
• Professional development assistance
• Retirement plan

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Education:

• Bachelor's (Required)

Experience:

• Bookkeeping: 3 years (Required)
• QuickBooks: 3 years (Required)
• Microsoft Office: 3 years (Required)

Work Location: One location

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