• Properly greeting and handling visitors, including coordination with security desk personnel, and being a face of the Company while following established procedures with regard to both expected and unexpected arrivals
• Answer phones in a friendly, timely, and professional manner, taking and transferring messages with accuracy and appropriately handling or referring questions or requests quickly and efficiently.
• Implement established security policies and procedures with regard to contractors, visitors, delivery persons, employees, etc., and administer temporary visitor and vendor badges
• Escort vendors (office supply, repair services, kitchen delivery, plant maintenance, etc.) to the proper area.
• Collect and promptly distribute incoming mail and parcels, and prepare, ship, and track outgoing mail and parcels timely
• Validate parking tickets.
• Manage conference room activities. This includes being aware of daily conference room reservations, attendees in the rooms, food and beverage orders, etc.
• Responsible for the condition of the reception and lobby area and coordinate with Trade Floor Admins and Day Porter to maintain office space, including all common areas, ensuring they are kept tidy and supply is stocked at the opening of the day and throughout.
• Consolidate office and kitchen supply requests with Trade Floor Admins for ordering with approval from Office Manager.
• Identify and liaise with Trade Floor Admins and Office Manager any needed upgrades, repairs, or required maintenance.
• Assist Trade Floor Admins with presentations, client events, and other forms of administrative support as needed.
• Provide facilities assistance to the Office Manager by communicating requests to the appropriate support contact, such as building maintenance, mail room, and external vendors.
• Ad hoc special projects as assigned by Office Manager or Director – HR & Communications.

• Efficient organization of main reception area needs.
• Responsible for providing a warm, welcoming and professional atmosphere for clients, executives and staff members.
• Customer satisfaction with regards to their expectation for efficient and timely assistance.
• Ensuring the reception desk is not left unattended to prevent security risk.

• Fast-paced trading environment requiring ability to multi-task, adapt to evolving priorities and work under pressure.
• As the first point of contact for multiple internal and external visitors, and calls, the opportunity to set an excellent representation of the company.
• Main reception area with conference rooms for visitors.

• High school diploma or an equivalent GED required. Associate’s Degree or relevant undergraduate classes preferred.
• Two to three years’ experience in a client services/reception position within a hospitality or corporate environment
• Ability to work under pressure in an organized manner, prioritizing tasks while constantly interacting with visitors and staff
• Proficiency in office software products, including Microsoft Word, Excel, Visio and PowerPoint.
• Excellent oral and written communication skills.
• Ability to work independently and to take initiatives.
• Customer-service oriented mindset required
• Punctual, dependable and detail oriented.
• TotalEnergies regrets that it is unable to sponsor employment Visas or consider individuals on time-limited visa status for this position.

At TotalEnergies we know that you're more than what's on your CV. If this opportunity excites you, but your profile doesn't exactly match the description above...give it a try & apply. Diversity of perspectives & experiences make us stronger.

TotalEnergies is a multi-energy company that produces and markets energies on a global scale: oil and biofuels, natural gas and green gases, renewables and electricity. Our 105,000 employees are committed to energy that is ever more affordable, clean, reliable and accessible to as many people as possible. Active in more than 130 countries, TotalEnergies puts sustainable development in all its dimensions at the heart of its projects and operations to contribute to the well-being of people.

TotalEnergies Gas and Power (TGP) is the trading arm of TotalEnergies in the field of low carbon energies (mainly gas, LNG and power). As such it operates in fast-evolving market dynamics influenced by internal and external factors that require constant adaptation and evolution. Uncertainties specific to the trading environment (volatility of prices, supply & demand mismatches) are coupled with those coming from the broader energy sector (climate change policies, changes in the energy mix, developments of new energy sources, etc). In such context TGP helps to ensure growth and profitability to a key segment of the business in order to reach the objective of Carbon Neutrality by 2050.

Our Culture:

We are committed to meet the energy needs of a growing population while fulfilling our ambition to be a major player in the energy transition. The volatility of the energy trading markets requires excellence in risk management and a culture of innovation.

Our people flourish in an environment that promotes expertise, entrepreneurship spirit, agility and a purpose-driven culture, generating boundless opportunities to learn, grow and achieve collaborative success while ensuring safety in all our operations.

We look for passion, ambition and open-mindedness. While we evolve in a demanding and ever-changing industry, we cultivate a friendly workplace where team spirit and respect guide our daily routine, and where the diversity of our people and their skills create a nourishing experience for all of us.