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Front Desk Patient Care Coordinator Job at MedBridge Development

MedBridge Development San Francisco, CA 94115

Front Desk Patient Care Coordinator


Key Responsibilities:

  • Greet the patient and family and is sensitive to their needs.
  • Scheduling of surgical cases.
  • Maintains appointment schedule for patients. Coordinates patient schedule with surgery schedule.
  • Ensures that patient charts are pulled, and information is accurate prior to the surgery date.
  • Screens, takes messages, routes incoming calls, and assists out-going calls.
  • Responsible for keeping current registrations of patients, insurance companies and referring doctors.
  • Processes and gives receipt for monies received from patients and is responsible for the petty cash fund.
  • Confirms that a responsible adult (over 18 years) picks up the patient after his/her surgery and stays with them for 24 hours postoperatively.
  • Set up basic patient charts for each new patient, responsible for filing and auditing patient charts, checking for completeness and accuracy of the medical transcription.
  • Refer charts back to appropriate staff and surgeons for completion.
  • Compile quarterly reports on medical record deficiencies and assist with peer review for the Quality Assurance and Performance Improvement (QAPI) Coordinator.
  • Assure the confidentiality of all records by the required permission of the patient for releasing the chart information.
  • Assure that the medical record is not shown to the patient or anyone else unless the physician approves.
  • Assure that all surgical charts are locked at the end of the day.
  • Ensure subpoenas and record requests are handled correctly and in a timely manner.
  • Ability to train and supervise new personnel for the front office area.
  • Acts as a liaison between the surgical team and the patient’s family.


Key Competencies:

To perform in this position successfully, an individual should demonstrate the following competencies:

  • Proficient with Microsoft.
  • Organization: Prioritize and plan work activities.
  • Problem Solving: Use time efficiently; Identify and resolve problems in a timely manner; Develop alternate solutions.
  • Judgment: Gather and analyze information in a skillful manner; Includes appropriate personnel in decision making process; Exhibits sound and accurate judgment
  • Task Management: Effectively juggle multiple tasks.
  • Quality: Demonstrate accuracy and thoroughness.
  • Patient-centric Service: Look for ways to improve and promote quality and efficiency Respond promptly to patient's needs; always Maintain composure and professionalism; Excellent telephone techniques and rapport.
  • Adaptability: Able to deal with frequent changes, delays, or unexpected events; Able to work well under pressure.
  • Dependability: Complete tasks on time or notifies appropriate person of alternate plan.
  • Teamwork: Balance team and individual responsibilities; Contribute to building a positive team spirit.
  • Safety and Security: Maintain patient confidentiality; Observes safety and security procedures; Adheres to the center’s Policies and Procedures and HIPAA guidelines.


Education & Experience Requirements:

  • Must be vaccinated against COVID-19 as per state guidelines.
  • High school graduate or equivalent
  • General office experience preferred
  • Must have current BLS certification.
  • Has full command of the English language, both verbal and written.


Pacific Heights Surgery Center Benefits

Insurance: Medical, dental, vision, and life insurance is available to eligible employees that work 24+ hours/week. Further details are available upon request.

Holidays: Full-time employees receive eight paid holidays per year. Holidays will be pro-rated for part-time employees that work 24+ hours/week according to the number of hours regularly worked each week.

Paid Time Off: Full time employees in years 1 – 4 accrue PTO at a rate of 4 weeks per year (.076924 hours per hour worked). Accrual rates increase with tenure.

401k: Participation available to all employees (including per diems). First 3% of contributions receive a 100% match.

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