Hot Springs Health

Job Description

SUPERVISOR: Chief Executive Officer

STATUS: Exempt

EMPLOYEE NAME:

APPROVED BY: HSH CEO DATE: December 2022

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GENERAL:

In accordance with the Hot Springs Health, hereafter “HSH” Personnel Policy and Procedure Manual and the Hot Springs Health Foundation, hereafter “HSHF” mission, vision and values the employee will: support both organizations missions“Inspire giving, pursue grants and steward funds for essential equipment, training, services and growth for HSH”, the five core values “Ownership, Always better than yesterday, Service first, Integrity, and Stewardship of our resources (OASIS) which are consistent with the values of HSH and HSHF and vision of “being a vibrant philanthropic organization so HSH and HSHF is a leading charity of choice for donors and volunteers and benefits the community of Hot Springs County and the surrounding area.”

The established priorities of Quality, Service, Finance, People, and Growth, will be utilized in decision making. Furthermore, the employee will demonstrate the ability to manage time, maintain a safe and clean environment; practice confidentiality; treat all persons with respect and professional courtesy; accept change; accept and provide constructive feedback; work as a team player and adhere to the infection control, fire and safety, disaster and hazardous waste policies of HSH. The employee must also demonstrate the competencies for their position, and adhere to policies and procedures of both organizations.

BEHAVIORAL REQUIREMENTS:

The following is a list of minimally required behaviors to assist the employee in partnering with our community:

Ownership

Accepts responsibility for actions, attitudes and health. Doing things right the first time, every time for excellent results. Accepts ownership of mistakes and takes constructive action to avoid repeating mistakes. Works with empowerment to the highest potential both as an individual and as part of the team. Unsatisfied with the status quo or just being “good.”

Always Better Than Yesterday

Performs at the highest level, always learning and looking for ways to improve, with an unwavering focus on safety. Celebrates and encourages the contributions of one another.

Constructively challenges the status quo by being flexible, adaptable and embracing change as a key element of our future success. Contributes to an environment that encourages creative thinking. Shares ideas and opinions, and supports opportunities to learn and grow.

Service First

Doing our best every day to anticipate and exceed the expectations of patients, providers and co-workers. Understands excellence is the result of team effort. Creates legendary experiences.

Integrity

Does the right things. Consistently open, honest, trustworthy and ethical. Demonstrates respect for patients, their families, staff, providers and the community.

Stewardship of Our Resources

Strives to care wisely for our human, financial and natural resources. Strengthens Hot Springs Health and Hot Springs Health Foundation as a partner in the community.

POSITION SUMMARY:

The Foundation /Grant Writing Director will participate in the strategic planning, budgeting, and development for grants for both HSH and the HSHF. This position is responsible for all phases of grants development, evaluation, and compliance, including research, pre-award grant writing, the coordination of grant applications, post award support for grant-funded projects, managing the grant reporting process and successfully closes out grant projects with final budget and report outcomes to stakeholders. The Grant Writer will actively research and pursue prospective public and private funding sources, while developing relationships with potential funders. This position will coordinate with the president’s office, department and division chairs, foundation personnel, finance/business office, human resources, institutional research, and other stakeholders as necessary.

• Developing and nurturing a strong working relationship with the HSHF board of directors, Hospital (board of directors, senior leadership, and staff), Community and Media.

• Performs internal reviews of institutional needs and assess the feasibility of obtaining external funding for project and program proposals.

• Investigates local, state, federal, private, and corporate sources of funds. This includes reviewing materials, listservs, meetings on and off campus, telephone contacts and correspondence.

• Develops and maintains an internal grant application process.

• Develops and maintains a grant management system for funded grants that includes report due dates, budget adherence, and any other grant requirements.

• Develops and maintains a library of information on funding sources, grant writing, and community and state data relevant to HSH and HSHF programs and services.
• Works closely with the HSHF Board of Directors, Chief Executive Officer, HSH Board of Directors and the Executive Team to identify funding opportunities that align with the strategic directions.

• Collaborates with HSH personnel to gather input for all projects and comply with requests from HSH personnel for data and other information.

• Oversees the operations of HSHF and manages its compliance with legal and regulatory requirements.

• Develop and implement organization policies and procedures.

• Develop the annual HSHF operating and capital budgets in support of the organization’s goals and charitable mission. Manages the budget to meet goals for fund raising and operations.

• Develop and coordinate execution of the Strategic Plan. Work with the HSHF Board to complete a strategic business plan and execute the plan.

• Develop the strategic fundraising plan utilizing multiple strategies including annual giving, donor prospect identification, major donor cultivation, grant writing, special events and planned giving.

• Promotes the organization’s visibility and welfare through participation and membership in community forums, civic organizations and activities that are in alignment with the mission and vision of HSHF Foundation and HSH.

• Builds long-term relationships with key donor segments through cultivation, stewardship, reporting of program outcomes and sound fiscal management. Communicate directly and in writing with prospective and established donors to maximize donations and ensure ongoing positive relations. Provide the HSHF Board and hospital with all data requested including donor activity, monthly report of activities, communication with donors and prospective donors, progress on projects.

• The above responsibilities are meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job related tasks other than those stated in this description.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

This position shall demonstrate the following:

LANGUAGE SKILLS:

Ability to read and interpret appropriate journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write policies and procedures that conform to prescribed style and format. Ability to effectively present information to leadership, public groups, and/or boards of directors.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to modify communication based on the developmental / functional age of the patient as well as that of the patient's ethnic background.

CERTIFICATES, LICENSES, REGISTRATIONS:

OTHER SKILLS AND ABILITIES:

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While filling this position, the employee must regularly lift and or move 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and depth perception. This position also requires walking, sitting or standing to a significant degree. This position also requires reaching, handling, fingering, feeling, talking, and hearing, stooping, bending, crouching, and working with equipment.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is subject to inside and possibly outside weather conditions.