First Impression

Summary/Objective

The First Impression performs routine clerical, secretarial and administrative work in answering telephones, greeting patients, providing customer assistance, data processing, and record-keeping. Provide the appropriate paperwork for patients to complete and collect co-pays as per company policy. Schedules and reschedules patients appointments per established protocols by provider.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Greets patients and provides necessary paperwork for completion
• Directs, escorts and assists guests as required, emphasizing strong, positive communication skills
• Notifies appropriate staff that patient is present after patient has completed paperwork
• Collects appropriate co-payments and/or account balances at the time at the time of service
• Able to communicate to patient in a discreet and confidential manner in person or over the phone
• Responsible for incoming cash, checks, and credit card receipts
• Accurately enter insurance information, patient demographics, and privacy information
• Print daily schedules for providers
• Verify insurance
• Confidentially maintains patient medical files
• Assist patients with Check-In and Check-Out
• Accurately schedule new and follow-up appointments
• Send daily faxes to Athena
• Accurately post charges/payments adding attachments and posting claims
• Correct Athena Holds
• Check charts for upcoming appointments
• Obtain current insurance and address
• Performs other office/clerical duties as needed
• Maintain compliance with all company policies and procedures
• Other duties as assigned.

Competencies

Work Environment

This job operates in a professional clinic environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

While performing the duties of this job, the physical activity is intended to describe the general nature and level of work being performed by individuals assigned to this position. The employee frequently is required to stand; walk; use hands or fingers, handle or feel; and reach with hands and arms.

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Thursday, 8:00 a.m. to 5 p.m., Fridays from 8:00 a.m. to 2:00 p.m.

Travel

No travel is expected for this position.

Education and Experience

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.