JOB TITLE: Facilities Support Team Member

DEPARTMENT: Administration

Exemption: Non-exempt

PURPOSE OF THE POSITION: To take care of the day-to-day maintenance, upgrades, and management of the systems in place and facilities of the organization.

REPORTS TO: Co-Executive Directors

SUPERVISES: N/A

I. SPECIFIC RESPONSIBILITIES include, but are not limited to

• System Maintenance - Track maintenance contracts and regular maintenance schedules for all internal systems in the 443 39th Street Building.
• Coordinate with vendors to ensure all building systems (e.g.) HVAC, boiler, sprinkler, pumps, elevators, electrical, fire alarm, and CO2 detection are operable and arrange for ongoing maintenance, and repairs.
• Confirming all building contracts and permits are current.
• Represent CFLSP at the Building Department regarding any building code violations or non-compliance issues.
• Coordinating access for building vendors, contractors, etc., and management-required inspections.
• Coordinate with vendors to perform building-wide inspections from boiler rooms to the rooftop and elevator rooms.
• Perform minor repairs, and adjustments to equipment used in building and maintenance work including hardware, fixtures, painting, and associated equipment. Coordinate with vendors to assist when needed.
• Must be on-call, reachable, and responsive after office hours to respond and help manage emergency building requests.
• Snow Removal – Oversight of all snow removal operations from start to finish.
• Additional tasks as assigned.

II. QUALIFICATIONS

• Education/Degree minimum requirement: High School or Equivalency Diploma (Associate, Bachelor’s Degree preferred)
• Years of Experience: 2 years in the field of Building Maintenance
• Excellent written and oral communication
• Understanding and knowledge of building systems and utilities
• Highly organized, good project management skills with previous experience in managing consultants
• Strong interpersonal and problem-solving skills
• Driver’s License, required

III. RELATIONSHIP WITH OTHERS

• Build and maintain close, daily interactions with co-workers and supervisors
• Effectively communicate with outside agency staff, including contractors
• Work collaboratively in a team environment
• Communicate in a professional manner
• Sensitivity to cultural differences present among staff and clients within our organization
• Possess a strong belief in people’s ability to grow and change

IV. WORKING CONDITIONS

• Candidate is primarily works from headquarters but will sometimes have to work across multiple Center for Family Life sites
• May also attend various meetings with different departments and contractors to discuss proposals and progress
• May require travel to various program locations

V. SCOPE OF RESPONSIBILITY

The Facilities Support Team Member focuses on ensuring that the organization’s facilities are operating as they should on a daily basis by dealing with emergencies when they arise, formulating plans for the future, creating plans for replacement and repairs, and developing and managing vendor contracts.