***You must be authorized to work in the United States to be considered for this role.

To provide a high-level of administrative assistance to an Executive on a one-to-one basis, acting as first point of contact and liaising extensively with internal and external stakeholders.

• Frequently liaise with senior level internal and external contacts, screening and prioritizing all forms of incoming communications, dealing with routine issues and coordinating more complex responses ensuring these are delivered in a timely and effective manner.
• Manage Executive’s travel logistics and scheduling.
• Collation and preparation of invoices, raising purchase orders, processing expenses, providing personal assistance to the Executive.
• Organize and prepare complex documents to a clear and concise briefing.
• Prepare submissions of screeners, scripts, and other creative documents in collaboration with Scripted Development, Unscripted Development, Kids, and Factual Business Units.
• Manage global sales team meeting agendas across genres, keeping track of notes, action items, next steps, and distributing to relevant stakeholders.
• Manage and organize events and meetings, including the booking of venues, travel and accommodation, to ensure effective use of Executive’s time.
• Provide a comprehensive diary management service, including the management and scheduling of key calendar appointments ensuring effective management of the Executive’s time.
• Handle coordination for internal sales meetings as well as meetings with internal and external producers.

Scope & Impact

• An effective communicator with an understanding of the Executive’s role, the job holder will act as the first point of contact, handling complex and confidential situations and requests.
• Create and maintain efficient and effective electronic filing system, ensuring all documentation catalogued and organized using internal systems.

Professional Experience

• 3+ years of experience providing administrative assistance at Executive level in the Media industry.

Knowledge and Skills

• Excellent organization, diary management and planning skills. Must be able to handle multiple and often conflicting requests calmly and effectively regularly reprioritizing own and Executive’s workload to ensure business objectives are achieved.
• Strong computer skills, with demonstrable experience of office software packages (i.e. Word, Excel and PowerPoint).
• High attention to detail and significant practical experience of gathering, reviewing and collating complex and confidential information.

Behaviors

• Great sense of humor
• Avid consumer of content and passion for the BBC!
• Strong interpersonal skills with the ability to communicate effectively at all levels.
• Significant tact and integrity, to manage the sensitive nature of information that the role will involve.
• Emotional intelligence; ability to develop strong working relationships with stakeholders at all levels of the organization and externally.
• Proactive; anticipates their executive’s needs and takes initiative to think about issues before they arise
• Thrives in a fast paced, constantly changing environment.
• Adaptable and resourceful.

Benefits and Perks:

• 100% Employer-Paid Medical and Dental Insurance (PPO plans)
• Generous Paid Time Off
• Flexible, Hybrid Working Arrangements
• Work/life balance
• Free Retirement Consulting to All Employees
• Pet Insurance
• Commuter Benefits
• Gym Reimbursement
• Bagel Mondays, Thirsty Thursdays, and more!
• The anticipated annual base salary for this position is $55k to $80k. This range does not include or other benefits that an individual may be eligible for. The actual base salary offered depends on the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and geographic location in which the applicant lives and/or from which they will be performing the job.

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours in the document attached below.

Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.

To find out more about Diversity and Inclusion at the BBC, please click here