Overview

• A master scheduler: You’re skilled at juggling multiple priorities at one time, able to schedule one-on-one, group or impromptu meetings without batting an eye.
• Exhaustively meticulous: You have an unrelenting attention to detail, leaving nothing to chance while understanding what deserves your immediate attention and what can wait.
• Principled: When handling confidential information you understand that ethics, values, and integrity are always the number one priority, even at the dinner table.
• Relationship builder: You're a master at building genuine relationships with people at all levels inside and outside of an organization. Whether they’re a type A, B or Z personality, you easily establish a warm relationship, building an effective network around you.
• Microsoft Office savvy: You’re able to create a head-turning PowerPoint deck, you’re a self-proclaimed Outlook wizard, and you have the ability to manipulate any excel spreadsheet so that it helps to share the story behind the data.
• Highly organized: In a dynamic work environment with many moving parts, you’re at ease prioritizing your responsibilities and maintaining deadlines.

Responsibilities

• Proactively anticipate ways to ensure our Chief People Officer is fully prepared for meetings by reviewing expectations and making appropriate arrangements.
• Manage and maintain executives' schedules/calendars, coordinating and scheduling conference calls, executive and department meetings, and executive travel.
• Answer and/or direct incoming telephone calls, emails, voicemails, and correspondence.
• Manage and maintain travel and expense reporting for SVP of Human Resources and other team members in Human Resources.
• Provide support to other members of the HR team, including our Head of Talent and Leadership Development.
• Assist in development of communications to the field, and to the Corporate Office.
• Coordinate and organize, weekly team meetings and offsite and onsite summit meetings.
• Spearhead seasonal holiday activities for HR department and plan and manage department outings.
• Assist with inter-office projects and reports.
• Provide back up support for other Executive Assistants, including to our President and CEO.

Qualifications

• 5+ years of prior executive level administrative experience.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to effectively interact with staff (at all levels) in a fast-paced environment with a high level of professionalism and confidentiality.
• Strong organizational skills and flexibility.
• High level of written and verbal communication skills.
• Strong decision-making ability and judgment.
• Ability to organize and plan with acute attention to detail.

• Bachelor’s Degree

About the Company

Compensation Range