Title: Executive Assistant

Department: SEO Scholars San Francisco

Report to: Senior Operations Manager, SEO Scholars San Francisco

Salary Range: $65,000 - $75,000

LOCATION/HOURS

This is a full-time, hybrid position based out of our San Francisco office location. It is expected that some duties will be performed on-site at least 2-days a week, and some remotely, with the understanding that government and public health guidelines will help determine the extent to which it is safe to carry out in-person and onsite activities.

All candidates must be within commutable distance of SEO’s offices at Three Embarcadero Center Promenade Level, Suite P-1 San Francisco, CA 94111 upon hire.

ABOUT SEO

We Propel Human Potential. SEO is an educational non-profit focused on improving outcomes for students that come from underserved and historically underrepresented backgrounds. For over 50 years, SEO has been an innovator in education, mentorship, and creating educational programs and opportunities that maximize the full potential of our students. We are on a mission to create an ecosystem of excellence for the students we serve.

POSITION OVERVIEW

The Executive Assistant provides primary administrative and operational support to the Executive Director of SEO Scholars as well as secondary support to the Senior Operations Manager.

Work directly with the Executive Director to support all aspects of their daily work routine:
Maintain the Executive Director calendar including meetings with internal staff Advisory Board members, and appointments, lunches, speaking engagements with outside partners and
Collaborate with the Development team to ensure accurate record-keeping in Salesforce.
Arrange Executive Director’s domestic and international travel and lodging arrangements.
Manage Executive Director communications, drafting clear and concise correspondence as directed for both internal and external
Oversee multiple Executive Director work blocks during the week to ensure all obligations and deadlines are
Support Executive Director prioritization and delegation; redirect matters to staff to handle, or handle matters personally, as
Keep the Executive Director advised of time-sensitive and priority issues, ensuring appropriate follow-up.
Attend meetings and take notes of discussion; prepare the initial draft of minutes and
Work with Senior Operations Manager to routinely perform a wide variety of support duties to support Office Operations:
Coordinate maintenance work with building vendors to ensure timely completion and ongoing office
Maintain a welcoming office environment for staff and
Maintain staff culture through planned recognition of birthdays and
Other additional and/or alternative duties as assigned from time to time, including supporting other departments as
Handle occasional copying, printing and shipping, and maintain office
Sort and triage mail and packages in the
Prepare, reconcile, and submit expense reports for leadership team

QUALIFICATIONS

Bachelor’s degree from an accredited college or university
3+ years of related experience in supporting a senior executive or team, preferably in a nonprofit setting
Strong sense of initiative and ability to anticipate needs
Proficient in cloud-based workplace collaboration tools, including Google suite, Microsoft Office, Outlook, Salesforce, Zoom administrator functions
Able to work in fast-paced, multi-priority environment
Excellent communication skills, particularly in writing and email correspondence
Ability to adjust and react with optimism and professionalism, is solution oriented
Strong organizational skills, detail orientation, and project management
Must be in commutable distance to SEO’s San Francisco office and be able to work in-person on a hybrid schedule

COMPENSATION & BENEFITS

SEO offers a competitive compensation package and comprehensive benefits plan including low-cost health, vision, and dental options, a generous holiday schedule and PTO policies, disability coverage, fully paid time off for new parents, and employer contributions to health reimbursement and retirement accounts. We are constantly working to improve our benefits each year based on the needs of our employees. We value wellness and strive to consistently use a DEIB lens to put people first and foremost.

The compensation listed in this posting reflects what SEO believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and SEO reserves the right to modify this pay range at any time.

Vaccination Policy

In view of governmental vaccination recommendations and/or mandates in areas we work, as well as the guidance of the CDC that vaccination is the most effective means to provide a safe working and teaching environment, subject to applicable law, applicants who obtain a conditional job offer will be required to demonstrate that they have been fully vaccinated for COVID-19 or qualify for a medical or religious accommodation to this vaccination requirement, before beginning employment with SEO.

EEOC Policy

At SEO we are committed to cultivating a team that embodies the backgrounds and experiences of the constituencies we serve and the communities we live in, and a workplace that reflects the impact we make in the world. Candidates from historically excluded and underrepresented communities – including people of color, women, members of the LGBTQIA+ Community, veterans, and people with disabilities are strongly encouraged to apply.

Equal Employment Opportunity is not just the law, it is our commitment.

Sponsors for Educational Opportunity is an Equal Opportunity/Affirmative Action Employer – M/F/D/V. We will consider all qualified applicants for employment regardless of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other legally protected status.

If you need accommodation while applying for a role with SEO, due to a disability, please email SEO Talent.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Please Note :
www.bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.