EXECUTIVE ASSISTANT Job at Ignite Fueling Innovation
Job Description:
Job Requirements:
Ignite is currently recruiting for an Executive Assistant to support our efforts on the Decision Support contract in Huntsville, AL. Responsibilities include but are not limited to the following:
- Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
- Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
- Prepares reports by collecting and analyzing information.
- Represents the executive by attending meetings in the executive’s absence and speaking for the executive.
- Maintains customer confidence and protects operations by keeping information confidential.
- Completes projects by assigning work to clerical staff and following up on results.
- Secures information by completing database backups.
- Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
- Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.
- Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
- Contributes to team effort by accomplishing related results as needed.
Job Requirements:
- Written and verbal communication skills
- Reporting skills
- Supply management
- Scheduling
- Computer software skills including Microsoft Office
- Organization skills
- Time management skills
- Presentation skills
- Office equipment maintenance
- Travel logistics
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