Entry Level Payroll Specialist Job at Shared Services Center
Posting Summary
Working Title
Entry Level Payroll Specialist
Role Title
Finan Svcs Spec I
Role Code
19031-SW
FLSA
Non-Exempt
Pay Band
04
Position Number
27000400
Agency
Shared Services Center
Division
Shared Services Center (Div)
Work Location
Botetourt - 023
Hiring Range
Salary commensurate with experience and education
Emergency/Essential Personnel
No
EEO Category
E-Paraprofessionals
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Yes
Does this position have a bilingual or multilingual skill requirement or preference?
No
Work Schedule
Monday – Friday
8:00 AM – 5:00 PM
8:00 AM – 5:00 PM
Sensitive Position
No
Job Description
Innovation allows an organization to make the most of every dollar spent. At Virginia’s Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.
Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour’s drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year.
The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students – helping them start their educational journeys, persist, and succeed.
Process payroll through identified policies and procedures for the Shared Services Center customers, ensuring timely and accurate payment and required withholding is made. The payroll specialist must be able to work independently as well as in a team environment to help identify process improvements and efficiencies in Payroll Operations. This includes contributing, planning, organizing, and processing to ensure all payroll support functions are administered timely and accurately while all audit requirements are met. Ability to work cross-functionally within the department. Remain informed on all payroll projects, Payroll Service Level Agreement, and updates as directed by the Payroll Manager, Payroll Supervisor, IRS, and Department of Accounts Payroll Bulletins.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Required Knowledge:
- Knowledge of Internal Revenue Code, Regulations, and Rulings regarding income subject to inclusion in gross income, withholding, tax deposit, and payment, and wage and tax reporting requirements.
- Knowledge of fiscal operations management and accounting.
- Knowledge of payroll best practices including compliance, federal, and state regulations.
Required Skills:
- Retrieving and manipulating data via online access in database files thru various software applications.
- Excellent analytical skills.
- Excellent communication skills, verbal and written.
- Excellent interpersonal skills for relationship building with our customers.
- Intermediate skills in using personal computer applications and Microsoft Office products, including proficiency in Excel.
- Excellent attention to detail.
- Excellent mathematical aptitude and numerical skills.
Required Abilities:
- Ability to work with minimal supervision and be independently accountable for meeting deadlines timely and accurately.
- Ability to organize and manage workflow to ensure payroll tasks are processed accurately and timely.
- Ability to deal sensitively with confidential information.
- Ability to work independently as well as a team member.
- Ability to work effectively with a wide range of constituencies in a diverse community.
Required Attributes:
- Willingness and ability to be flexible and to grow professionally as the position changes.
- Practices ethical behavior and demonstrates and supports the SSC values and mission.
- Remains optimistic and supportive of established procedures while looking for process improvements and efficiencies.
Required Qualifications:
- Associates degree in Business, Accounting, Finance, Human Resources, or relevant field; or equivalent combination of training and relevant work experience.
- Intermediate level experience with Microsoft Office, specifically with Excel.
- Experience in one or more of the following fields: Payroll, Human Resources, Finance, or Accounting.
Preferred Qualifications
Preferred Qualifications:
- Fundamental experience with Internal Revenue Code, Regulations, and Rulings regarding income subject to inclusion in gross income, withholding, tax deposit and payment, and wage and tax reporting requirements.
- Experience or knowledge of multi-state taxation.
- Experience in state government or higher education.
- Experience with healthcare, retirement, or other benefit reconciliations.
- Experience with Peoplesoft/Oracle systems.
- Certifications: Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
Less than 5%
Posting Detail Information
Posting Number
CLS_1868P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
12/22/2022
Job Close Date
01/08/2023
Open Until Filled
Agency Website
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link:
Additional Information
Hybrid telework and sign-on bonus available.
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
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