DRCI Timekeeper (Office Specialist 2) Job at Department of Corrections
Initial Posting Date:
12/12/2022
Application Deadline:
12/26/2022
Agency:
Department of Corrections
Salary Range:
$3,296 - $4,714
Position Type:
Employee
Position Title:
DRCI Timekeeper (Office Specialist 2)
Job Description:
We have an exceptional opportunity for one (1) Office Specialist 2 position at the Deer Ridge Correctional Institution in Madras, OR. This position provides a wide variety of administrative and confidential clerical services and support to the Security office, promoting harmonious working relationships with other sections within the institution as well as other agencies. This recruitment will be used to establish a list of qualified applicants and could be used to fill future vacancies.
The Oregon Department of Corrections (ODOC) seeks to employ career-oriented candidates and offers employment opportunities in a wide variety of challenging occupations. ODOC’s mission is to promote public safety by holding offenders accountable for their actions and reducing the risk of future criminal behavior.
This position is represented by American Federations of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
WHAT WILL YOU BE DOING?
The purpose of this job/position is to assist the Staff Deployment Coordinator in processing payroll, both manually and electronically. Auditing reports and providing the support functions necessary for the Staff Deployment Coordinator, the Assignments Lieutenant and the DRCI Operations Division. Be knowledgeable enough of all aspects of the Staff Deployment Coordinator position to act as back-up in their absence.
Minimum Qualifications
- Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR
- an Associate's degree in Office Occupations or Office Technology; OR
- Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience; OR
- College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
Requested Skills in
- Managing a calendaring system using Outlook;
- Scheduling meetings both in person and via Microsoft Teams;
- Monitoring and ordering supplies;
- Payroll system data entry, tracking, and filing both electronically and hard copy;
- Inventory control;
- Prepare records and reports;
- Coordinating duties;
- Prioritize work assignments with deadlines;
- Strong communication skills (verbal and written);
- Process, review, and track reports and documents;
- Managing and working with confidential information;
- Advanced Microsoft Office (Word, Excel, Outlook, etc.);
- Organizing, prioritizing, attention to detail, multi-tasking, and fast paced organization;
- Explain and apply statutes, rules, regulations, policies, procedures, and guidelines;
How to apply:
- Cover Letter (no more than 2 pages) addressing your experience in regard to the qualifications and requested skills.
In the job history section of your online application clearly describe your experience as it relates to the minimum and special qualifications, requested skills, and/or desired attributes. Be sure to demonstrate you have obtained any skills requested or required through education, work experience, or by showing you have transferable skills (i.e., skills obtained through military education or experience) that substantially relate to this position.
Failure to provide this information may result in eliminating your application from further consideration. A resume will not substitute for completing the work experience section of your application. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to an interview.
Working Conditions
This position is located inside the Deer Ridge Correctional Institution and works in close contact with adults in custody in the institution setting and may be exposed to hostile situations or incidents. You will be working with computers for an extended period. This position may perform continuous physical activity including, standing, sitting, and heavy lifting with or without accommodation. You will work as a member of an office team where conversations and paperwork of a sensitive nature are generated and will be required to keep this information confidential.
Requirements for Employment
You must be able to pass a Criminal Justice Information Systems (CJIS) computer and fingerprint-based and computerized background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following convictions are likely to result in being disqualified for this position: felony convictions, computer theft, identify theft and fraud. CJIS clearance is done at the conditional job offer.
The Selection Process –
- Initial review of minimum qualifications, knowledge, and skills.
- Consideration of top candidates - Recruitment will review and refer the top candidates to the hiring manager.
- There will be interviews and/or testing to determine the best candidates for a position.
- Background check and reference checks - All finalists must pass a thorough a criminal record check and reference check.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range. The State of Oregon provides a generous benefit package, which includes family health and dental insurance, optional short and long-term disability, and term life insurance – all of which can be tailored to individual needs. Also provided are fully paid retirement program, modest life insurance policy, paid holidays, vacation, and sick leave. Position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
Additional Information
Diversity, Equity, and Inclusion
is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, and inclusion. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information, and other legally protected characteristics. The
EEO is the Law
poster is available for your reference.
ODOC is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone (that will have direct contact with residents) who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. For more information regarding PREA please visit:
United States Department of Justice
.
Veterans’ Preference
Under Oregon Law, qualifying veterans may apply for veterans’ preference.
Review our veterans’ preference page for details about eligibility
. Please note – if you checked you are a veteran, you will be asked to upload your documents later in the application process, after you have applied.
Questions
If you have questions about the position, please contact the recruiter,
Naomi Beverly
, and reference number: REQ-
The fine print:
- Warning! The system will timeout after 20 minutes of inactivity. You must submit your application after you begin the process – you cannot save your progress and come back to it later.
- Workday performs weekly maintenance Friday evenings, and the system may be down for several hours. Please plan accordingly.
- We may also use other factors to help us decide who will move forward, such as your related work experience, education, and overall professionalism of your application materials.
- Do not attach extra documents. We will only review documents requested in the posting.
- ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
- This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.
- Application information may be used throughout the entire selection process and used in future vacancies. This process is subject to change without notice. The pay and benefits on all announcement may change without notice.
Please Note :
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