Documentation Administrative Assistant Job at Almac Group
Almac Group is currently seeking an
Administrative Assistant – Support Services for our Souderton, PA location. The
Administrative Assistant will be responsible for carrying out all administrative duties relating to the support of the Project Services Department in accordance with Good Manufacturing Practice and all relevant Almac Clinical Services’ Standard Operating Procedures.
Responsibilities include but are not limited to:
- Generate, distribute, and file documentation from various applications (i.e., COSMOS, Orion, Discoverer, PTR, Qlikview, WebEZ, DocGen etc.). This may include but is not limited to the assembly and review of batch documentation for issue to production, and helping process distribution shipping requests. Tasks surrounding these documents may include photocopying, filing, faxing, scanning, emailing and/or archiving.
- Update data within various applications (i.e., COSMOS, WebEZ, PTR, etc.) as instructed by Almac’s SOPs and at the request of staff or management. This may include but is not limited to:
- Assist in the capturing of monthly Project Services department metrics and KPIs.
- Input relevant customer information or verify data input into the applications.
- Updating documentation status or dates within appropriate applications.
- Coordinate logistics for meetings, trainings, and workshops (including, but not limited to, reserving conference rooms, sending meeting invites, initiating food service orders, requesting guest wi-fi services, guest badges, BT Meet Me conference calls and Bridgit sessions). Support staff in the preparation for these meetings including producing support documents, diagrams, memos, agendas and presentation files as necessary. Upon request by staff or management, attend meetings in role of scribe; capturing meeting minutes and providing those minutes to meeting organizer in a timely manner.
- Prepare documents, diagrams, memos, meeting minutes, and correspondence accurately and professionally. Correct or modify formatting of documents within Microsoft Word, Excel and PowerPoint upon request by staff or management.
Qualifications:
Required Experience / Education:
- High School Diploma or GED
- 2 years of Administrative experience
- 1 year electronic and paper filing
- 1 year scheduling / organizational experience
- 1 year phone and electronic communications
Preferred Experience / Education:
- Training and/or certification in project administration
- Executive level (C-Level) administrative support
- Data analyst or data management experience
Skills:
- Proficient in Microsoft Office products
- Ability to constantly shift focus as daily priorities change
- High level of attention to detail
What Almac Group can offer YOU!
- Full medical, vision & dental benefits the 1st of the month after start date
- 20 days of PTO to start plus 12 holidays per year
- Company paid long and short term disability along with life insurance
- 401k company match
- Professional development programs/ continuous learning opportunities
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Almac is an exceptional, award winning, drug development solutions provider at the forefront of the pharmaceutical industry. We are a privately owned organization that has organically grown over 50 years now employing almost 6,600 highly skilled personnel worldwide. Our US Headquarters is located at Souderton, PA with additional operations scattered around the US and Europe. ‘Partnering to Advance Human Health’ is more than just a tagline – it is our way of life.
Embracing diversity is at the heart of enhancing Almac Group’s unique culture and reflects our fundamental belief that all people deserve equality, inclusivity and the opportunity for advancement. We are committed to cultivating a welcoming, supportive, and inclusive environment for all. Together, we will build on the strength in our diversity and deliver exceptional solutions to advance human health globally.
RECRUITMENT AGENCIES PLEASE NOTE: Almac will only accept applications from agencies/business partners that have been invited to work on this role through our portal. Candidate Resumes/CV’s not submitted through our portal or directly to Hiring Managers will be considered unsolicited and no fee will be payable. Thank you for your cooperation.
Almac Group, Inc. is an Equal Opportunity Employer - Minorities/Women/Protected Veterans/Disabled - Proudly embracing diversity in all of its expressions.
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Almac provides reasonable accommodations to people with disabilities who need assistance completing the application process. Please email us at ADARequest@almacgroup.com to request assistance.
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