Director of Payroll & Student Employment

Business Office/Payroll Department

Search #22-89A

The University of New Haven, founded on the Yale campus in 1920, is a private, coeducational university that has been recognized by The Princeton Review and U.S. News & World Report for academic excellence. Located between New York City and Boston in the shoreline city of West Haven, the University is a diverse and vibrant community of nearly 8,800 students from across the globe.

Over the last decade, the University has completed more than $300 million in major capital projects while launching 26 new academic programs. The University has also added campuses in Tuscany, Italy, and Orange, Conn.

The University of New Haven: Campus tour given by students and an overview message from Chancellor Steve Kaplan.

To view and apply to all University of New Haven jobs, please visit: https://www.newhaven.edu/about/employment/

GENERAL STATEMENT OF DUTIES:

The University of New Haven’s Director of Payroll & Student Employment serves as the primary manager for the Payroll and Student Employment Offices. This position is responsible for and accountable for directing the in-house payroll function and the time management systems for the University. This manager will direct and participate in the preparation of the weekly and semi-monthly payrolls for faculty, staff and students. Ensuring compliance with all Federal and State laws as well as compliance with Union Bargaining Agreements is of vital importance.

This manager will also provide direction and support for the Student Employment Office (SEO) aimed at making the employment process for students and the University community as effective and efficient as possible.

MAJOR ROLES & RESPONSIBILTIES:

• Hands on management of the Payroll Department, supervising two to three administrative staff members.
• Hands on management of the Student Employment Office (SEO), supervising two to three administrative staff members.
• Responsible for development, maintenance and compliance of payroll and SEO policies and procedures.
• Provides strategic leadership for Payroll operations while measuring and monitoring the effectiveness and efficiencies of the services provided.
• Ensures accurate and timely in-house processing of the University’s payrolls, weekly and semi-monthly, through Ellucian’s Banner system, time management systems and payroll reporting requirements.
• Prepares and submits all federal and multi-state payroll tax reports, including quarterly and year-end returns; reviews non-wage payments for tax liabilities and acts as the general resource person for technical payroll and tax matters.
• Advises departments on payroll and taxation issues, policies, and procedures.
• Works with other members in the Business Office so the timely posting of all payroll transactions are properly recorded to the general ledger including reconciliations of payroll tax accounts and 403b liabilities.
• Manages tax table updates, W-2 processing and develops the University’s annual payroll calendar.
• Assists with required data for various audits; financial statement, A-133, 403B and worker’s compensation.
• Trains, motivates, and develops the payroll and SEO staff members.
• Develops, implements, and monitors departmental goals and objectives.
• Reviews and recommends changes to improve operational effectiveness.
• Fosters an environment where a high level of customer service is delivered to faculty, staff and students.
• Understands and champions system changes, upgrades, and government mandated changes to payroll. Assists IT and HR in managing the implementation and maintenance of payroll and payroll related systems
• Perform other duties as assigned by the Associate Vice President for Finance.

Qualifications

Required Qualifications:

Bachelor’s degree in Business, Human Resources or related field, and a minimum of eight (8) years of experience in a senior level payroll manager position required. At least five (5) years of supervisory experience, preferably in payroll, are also required. Expertise in the end-to-end payroll process and a high level of understanding of general business operations and internal control concepts. Solid knowledge of federal and multi-state regulations and payroll fundamentals including payroll tax, reporting, balancing, pay policies, garnishments, and payroll best practices. Excellent interpersonal, verbal and written communication skills are essential as are strong analytical, diagnostic, and problem-solving skills with an attention to detail.

Preferred Qualifications:

An MBA and prior work experience in a higher education environment. The successful candidate must have a high level of moral character and the required personality to effectively work well with others in a collegial manner across all levels of the institution. Proficiency in the Microsoft Office suite and experience with Ellucian’s Banner HR / Payroll system and TimeClock Plus time and attendance system preferred. Certified Payroll Professional (CPP) designation preferred. Some qualifications may be waived based on experience.

University of New Haven Diversity, Equity, Inclusion, and Belonging Vision

The University of New Haven is an Equal Opportunity Employer and a diverse institution which celebrates, respects, and values individuals of all social identities. We believe that as members of the university community, our socio‐cultural differences ignite intellectual growth and foster a culture of understanding that embraces our ever‐changing society.

HOW TO APPLY:

If you have the qualifications we are looking for and are interested in working for an institution where the experience of learning is both personal and pragmatic and one that is guided by a distinguished faculty who care deeply about individual student success, we want to hear from you! Please submit a cover letter, resume, and three references, all of which will remain confidential, through this link: http://apply.interfolio.com/119231

Job Type: Full-time

Pay: From $95,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

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