CORPORATE COMPLIANCE COORDINATOR Job at Renu Contracting & Restoration
Manage Certified Payroll Review Process (Renu and Milburn)
- Acquire and code Certified Payroll Reports to Timberline AIM – still doing for old jobs
- Monitor invoices mailbox for any certified payroll submitted
- Review Certified Payroll Reports for correct:
- Project name and number
- Worker Classifications and SS #’s
- Wage and Bene Rates – Annual and bi-annual increases
- Week Ending Dates/ Payroll #’s
- Second page certification
- Communicate required revisions to subs – via AIM email
- Communicate with any subs on how to invoice in Procore or resubmit invoice if asked.
- Push through work flow for final review and approval
- Review certified payroll and invoices in Procore
- Save approved reports to job folder once approved in Procore
Subcontractor Paperwork Workflow
- Issue Subcontractor PO’s and Placeholders in Procore as assigned
- Send placeholders through DocuSign
- Prep sub agreements if needed
- To ensure tracking, receipt, collection and management of all executed PO’s / Subcontracts
- Save unsigned PO’s and Sub Agreement docs to pending folder
- Bi-weekly review of outstanding items and send reminder e-mails
- Save executed DocuSign envelopes into job folders
- Assist with trafficking of Master Service Agreements and documents
Subcontractor Insurance Tracking:
- Add subcontractors to My COI Divisions – trigger is Subcontractor Email (with PO or Sub Agreement). Including PO or Sub Agreement #.
- Communicate with subs to upload items or register depending on status
- 24-hour turnaround for subs to submit insurance docs. Daily check progress.
- Certificate Renewals (WC and GL for both Renu and Milburn)
- Export docs from renewal file provided by broker
- Rename and save with appropriate file naming convention
- Send to cert holders via email
- Assuring all indemnifications for Park East jobs are received
Miscellaneous:
- Issue all placeholder PO’s for Sapphire, Maggio and other PO’s as needed
- Going on trips to pick up / drop off time-sensitive documents
- Participate in review of Subcontractor paychex to ensure compliance
- Particiapte in subcontractor prequalification process
Preferred Skill Set:
Technology adept. Experience with Procore, My COI and Timberline a plus. Must know way around MS Office & Explorer
Detail oriented. Ability to remain focused on and accurate with processes and procedures.
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