JOB SUMMARY
This part-time administrative position in the Naslund-Mann Graduate School Writing is responsible for coordinating admissions, registration, and residency planning and logistics for the School of Writing students, faculty, alumni, and staff. This position reports to the Chair of the School of Writing. Minorities, underrepresented groups are encouraged to apply.
The School of Writing offers 3 levels of graduate programs (certificate, Master of Arts, and Master of Fine Art) in a low-residency format, which means that each semester begins with an in-person, 8-day residency attended by students, faculty, staff, and alumni. The residency is followed by an at-home independent study for the rest of the semester.
This position is an 18 hour a week in-office position. Suggested hours are T-W-Th 9 a.m.-3:30 p.m.; however, alternatives can be discussed. For the School of Writings two 8-day residencies (May and November), the position requires a commitment of additional hours of 40-45 hours a week over the 8 days, including weekends.
Salary range: $18.00 $19.00/hour
Applicants should submit a cover letter with their resume and will be required to complete a proofreading test and submit a one-page essay.
Questions: Karen Mann at schoolofwriting@spalding.edu.

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DUTIES AND RESPONSIBILITIES*

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Works directly with the School of Writing constituents to support processes and solve problems related to admissions, registration, financial aid, payments, graduation, and residency attendance.

• Coordinates two 8-day residencies for about 100 people. Tasks include working directly with vendors and providing logistical support during residency events (for example, arranging housing, food services, arts events). Tasks also include reserving and confirming classroom/meeting room space, processing catering contracts and residency-related invoices for payment, coordinating details with guest speakers and faculty, event transportation, and coordinating with campus departments (e.g., safety and facilities) to arrange campus services, as needed.
• Collects and disseminates residency and independent study documents/information as needed, such as lecture descriptions, practical residency information, student assignments, and workshop booklets.
• Assists with the School of Writing online magazine Good River Review, recruiting and retention, social media, Homecoming, and SpaldingCon (winter writers conference), as needed.

SKILLS AND EDUCATIONAL REQUIREMENTS

• Bachelors degree (English, Journalism, Communications, Social Work majors preferred)
• Minimum 3 years experience in an academic/nonprofit setting or experience in event planning
• Excellent communication and critical thinking skills,
• Ability to work independently as well as with a team.
• Ability to multitask, detail oriented, adhere to deadlines
• Interpersonal skills to work effectively with students, faculty, staff, and alumni
• Computer skills include Microsoft Office and database software. Familiarity with Datatel, Sharepoint, and Canvas a plus

ABOUT SPALDING UNIVERSITY:
Situated in the heart of downtown Louisville, Kentucky's largest city, Spalding University combines a rich social justice history and a commitment to community service as we attract students who desire a high-quality education in a very personalized setting. An engaged faculty serves nearly 2300 students at the bachelors, masters and doctoral levels, providing real-world learning in liberal and professional studies.

Faculty, staff and students are united by the institutional mission: Spalding University is a diverse community of learners dedicated to meeting the needs of the times in the tradition of the Sisters of Charity of Nazareth through quality undergraduate and graduate liberal and professional studies, grounded in spiritual values, with an emphasis on service and the promotion of peace and justice.
With a focus on service and leadership, Spalding offers all students a mission-driven connection to community and comprehensive learning resources while striking a distinctive balance serving the educational needs of both the traditional student and the working student. In addition, our unique 6-week class delivery format affords students scheduling flexibility amidst other life responsibilities.
Spalding aspires to become the first choice for students of compassion and service, with a commitment to cultural diversity, equality, and inclusion, celebrated for a rigorous yet nurturing environment, emulated for interdisciplinary collaborations, and acclaimed for contributions to the community.
Spalding University is an Equal Employment Opportunity/Affirmative Action employer. The University complies with all federal, state and local equal employment opportunity laws. It is the University's policy not to discriminate against any individual or group of individuals and to provide equal employment opportunity to all qualified persons regardless of race, color, national origin, age, disability, religion, sex, pregnancy, sexual orientation, gender identity, marital status, military status, veteran status or other protected status. All job offers are contingent upon successful completion of a pre-employment drug screening and criminal background check.

Job Type: Part-time

Pay: $18.00 - $19.00 per hour

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