Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations. We have an immediate opening in our St. Louis office for a Conference & Reception Coordinator. This position will work onsite full-time.

The Conference & Reception Coordinator is responsible for coordination of conference room scheduling and catering; performs essential reception and switchboard job functions. Essential job functions include:

• Run reports and continuously monitor the conference room reservation system, following up on meeting reservation requirements, ensuring adequate information is entered, and taking proactive measures to ensure meetings are setup properly.
• Coordinates catering orders for meetings and communicates orders to the team.
• Coordinates catering, tracks supplies, schedules, and prepares all client and firm special events hosted on-site.
• Submits invoice/expenses into firm accounting software verifying all work product is properly produced and checked for accuracy.
• Assists receptionist at front desk as needed including greeting clients, validating parking, responding to couriers, answering phones, and assisting with client requests.
• Working in a team environment, this position is responsible for coordinating daily functions relating to the operations of the client and internal conference rooms including;
  • staging the conference room seating, tables, lighting and temperature and verifying all are operational
  • coordinating easels, flip charts, or white boards if requested
  • setting up beverage services including food service if requested
  • refreshing beverages during the meeting if requested in a timely and professional manner
  • cleaning and resetting the conference room after the meeting to verify it is ready for the next meeting
• Assist other departmental staff with set-up and/or break down of special event furniture and supplies.
• Perform light housekeeping duties to include cleaning of light switches, painted doors, glass doors, vacuuming following large conference room meetings as required, etc.
• Supply the conference rooms with hospitality related items and basic office supplies as needed.
• Monitor public areas on a daily and consistent basis to include maintaining a clean, safe, and orderly state.
• Making coffee, maintaining break room equipment, and cleaning equipment.
• Assist with maintaining appropriate supply levels of hospitality related items.
• Daily cleanliness to include countertops, sinks, inside cabinetry, and appliances. Refrigerators and other pantry equipment to be cleaned on schedule determined by local office.
• Ensure that all safety issues, malfunctioning equipment, or issues with the facility (lights, chairs, HVAC, etc.) are reported to the Workplace Services Supervisor immediately.
• Adhere to current single stream recycling initiatives
• Assists team members with their duties and setups, as needed.
• Performs other Workplace Services duties as may be required from time to time.

PHYSICAL REQUIREMENTS

• The physical activity of this position:
  • Stooping. Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
  • Kneeling. Bending legs at knee to come to a rest on knee or knees.
  • Crouching. Bending the body downward and forward by bending leg and spine.
  • Reaching. Extending hand(s) and arm(s) in any direction.
  • Standing. Particularly for sustained periods of time.
  • Walking. Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
  • Pushing. Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
  • Pulling. Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.
  • Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
  • Fingering. Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
  • Grasping. Applying pressure to an object with the fingers and palm.
  • Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
  • Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
  • Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.
  • Repetitive Motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
• The physical requirements of this position:
  • Medium Work. Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
• The visual acuity requirements including color, depth perception, and field vision:
  • The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.
• The conditions the worker will be subject to in this position:
  • The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

CORE REQUIREMENTS

• Ability to deliver superior service to all internal and external customers and communicate effectively.
• Ability to interact in a professional and courteous manner with clients and employees at all times; professional appearance required.
• Ability to successfully perform position requirements with excellent organizational, time-management and prioritization skills required.
• Ability to work collaboratively within a team; ability and willingness to adapt to changing business demands.
• Ability to produce acceptable amount of work efficiently and accurately; ability to produce quality final work product.
• High level of professional integrity required; ability to maintain confidentiality and build trust.

POSITION REQUIREMENTS

• High School Diploma or GED required.
• 2-3 years’ relevant experience required, preferably in a professional services environment.
• Effective utilization of Outlook, Meeting Room Software, Word, and Excel.

We offer competitive compensation and a comprehensive benefit package including medical, dental, vision, 401K, and much more.

Please include a cover letter and resume when applying.

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.

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Experience

• Experience in a reception or front-desk role.

Education

• High School or better