Provides administrative support to the Communications & Creative Services department, including tracking incoming project requests and documenting workflow, coordinating the ordering of, shipping and distribution of TriWest logo specialty products, organizing and maintaining materials inventory, scheduling meetings and maintaining calendars, meeting planning, arranging travel and creating expense reports, and developing and maintaining spreadsheets and contact lists. Provides in-person administrative support for events.

Education & Experience

• High School diploma or G.E.D.
• 3 - 5 years of administrative experience with project coordination, event planning and meeting planning
• Must have working knowledge of Microsoft Office software including Outlook, Word and Excel

• Experience working for executive leaders

Key Responsibilities

• 
  Assists the Communications and Creative Services team with general administrative support needs.
• Coordinates distribution and tracking of materials and specialty product and ensures professional image to internal and external customers. Assists with ordering of specialty products as requested.
• Demonstrates ability to work well in a team environment, by coordinating with other staff on the team and working with others, including C-suite executives and their assistants, throughout the company.
• Attends Executive/Board of Directors meetings and corporate events to provide onsite support, as requested.
• Organizes and supports department correspondence needs and company-wide shipments.
• Anticipates and prepares packets of materials needed by department leaders for correspondence, appointments, meetings, conferences, and other events.
• Maintains Communications storage room including tidiness and orders needed supplies. Maintain general appearance of area (tidiness, etc.)

• 
  Ensure printers in Communications area are operational and refill with paper; submit work orders as appropriate.
• Establishes and maintains effective relations with members of the management team, TriWest executives, staff and external entities.
• Coordinates lunches as requested, for CLT members and/or executive meetings.
• Schedules and maintains calendars, as requested.
• Coordinates travel arrangements for department members, including flights, hotel, and ground transportation. Creates travel expenses.
• Collaborates well internally with others across the organization.
• Maintains confidentiality of information not publicly disseminated. Ensures that confidential records are safe-guarded in an appropriate manner. Takes steps to ensure release of confidential information to others is appropriate.
• Uses PowerPoint, Excel, and Visio to edit presentations and organization charts/process flow charts, as requested.
• Performs other duties as assigned.
• Regular and reliable attendance is required.

Competencies

Communication / People Skills: Ability to influence or persuade others under positive or negative circumstances; Adapt to different styles; Listen critically; Collaborate.

Computer Literacy: Ability to function in a multi-system Microsoft environment using Word, Outlook, TriWest Intranet, the Internet, and department software applications.

Empathy / Customer Service: Customer-focused behavior; Helping approach, including listening skills, patience, respect, and empathy for another's position.

Independent Thinking / Self-Initiative: Critical thinkers with ability to focus on things which matter most to achieving outcomes; Commitment to task to produce outcomes without direction and to find necessary resources.

Multi-Tasking / Time Management: Prioritize and manage actions to meet changing deadlines and requirements within a high volume, high stress environment.

Organizational Skills: Ability to organize people or tasks, adjust to priorities, learn systems, within time constraints and with available resources; Detail-oriented.

Team-Building / Team Player: Influence the actions and opinions of others in a positive direction and build group commitment.

Company Overview

Taking Care of Our Nation’s Veterans.

It’s Who We Are. It’s What We Do.

Do you have a passion for serving those who served?

Join the TriWest Healthcare Alliance Team! We’re On a Mission to Serve®!

Our job is to make sure that America’s heroes get connected to health care in the community.

At TriWest Healthcare Alliance, we’ve proudly been on that important mission since 1996.

Are you qualified?
For more information about TriWest, please explore our website at www.triwest.com.

Benefits

More About Working at TriWest Healthcare Alliance

We’re more than just a health care company. We’re passionate about serving others! We believe in rewarding loyal, hard-working people who are willing to learn as they grow. TriWest Healthcare Alliance values teamwork. Join our team, fulfill your responsibilities, and you may also be considered for frequent pay raises, overtime opportunities to earn even more, recognition and reward programs, and much more. Of course, we also offer a comprehensive and progressive compensation and benefits package that includes:

• Medical, dental and vision coverage
• Generous paid time off
• 401(k) Retirement Savings Plan (with matching)
• Short-term and long-term disability, basic life, and accidental death and dismemberment insurance
• Tuition reimbursement
• Paid volunteer time

Equal Employment Opportunity

TriWest Healthcare Alliance is an equal employment opportunity employer. All qualified applicants are considered for employment, without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic made unlawful by applicable federal, state, or local laws.

Are you ready to make a difference in the lives of our nation’s heroes?

In order to apply, you must submit your current resume through PeopleSoft in an electronic format, and submit a completed Internal Interview Request form signed by your supervisor/manager to Human Capital. The form can be found on TriNet under Forms Repository/Human Capital.