Business/Administrative Associate

Department of Chemistry

University of Illinois at Urbana-Champaign

Duties & Responsibilities

Program Administration

• Provide administrative support for the Chemical-Biology Interface (CBI) Training Program, which is funded by the National Institutes of Health (NIH)
• Organize all scientific symposia (approximately 10 to 12 seminars yearly and one annual symposium). This activity includes booking space for presentations, meals, travel needs for speakers, planning and implementation of the events. Booking of other conference travel and other reservations for the CBI Training Program.
• Maintain academic and financial record keeping based on requirements from NIH, the University and Pl. Includes budgetary analysis, annual reporting and coordinating traineeship stipends with the Department of Chemistry and the Graduate College.
• Building and updating multiple programmatic webpages utilizing online templates (Wordpress and Wix), including updating of research data and graduate student information.
• Plan and implement monthly program meetings for program director and graduate student trainees. This activity includes booking of meeting space, meal ordering and general coordination of activities for the event.

• Manage complex portfolio of faculty funds. Includes analysis of monthly financial statements to determine compliance with budgetary and technical requirements of the university system and granting agencies. Assist with graduate students and postdoctoral associate payroll appointments.
• Assist with Pis calendar scheduling, travel arrangements and creating itineraries for invited lectures and conferences. Authorized to hold a university credit card for travel reservations.
• Onboard new group members including undergraduate, graduate, visiting students and post docs; includes aiding with visas, hiring paperwork, programmatic and equipment access.
• Other duties as assigned and as needed for program/lab operations.

• Coordinate the preparation and submission of research grant proposals to various granting agencies. Plan and coordinate financial and scientific reports to campus office and federal agencies.
• Manage the research resources of the laboratories, assist Pis in oversight of research activities including undergraduate, graduate, visiting students and post docs; includes aiding with visas, hiring paperwork, programmatic and equipment access.

Required Qualifications
Bachelor's degree in business administration, management or a field related to position. Two (2) years of professional-level accounting, managerial and/or business experience, including one year at an administrative level.

Preferred Qualifications

• 
  Thorough knowledge of University operational procedures.

• Extensive knowledge of PC-based tools including Word, Excel and database applications.

• Ability to develop specific goals and plans to prioritize, organize, and accomplish your work.

• Commitment to diversity and inclusion.

• Excellent interpersonal and teamwork skills.

• Ability to work harmoniously with faculty, staff, and students from a wide variety of disciplines.

• Awareness of, and sensitivity to, cultural and linguistic differences.

Appointment Information
This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. Salary is commensurate with experience.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information
Applications must be received by 6:00 pm (CST) on December 19, 2022. Apply for this position using the Apply Now button at the top or bottom of this posting and upload your cover letter, resume (months and years of employment must be included), and names/contact information for three professional references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Leslie Chenoweth, lchenowe@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1014058
Job Category: Administrative
Apply at: https://jobs.illinois.edu