Branch Office Coordinator Job at PURPOSE HOME HEALTH
JOB DESCRIPTION
Summary
Coordinate
office activities including:
reception,
data entry, payroll, billing,
personnel
records and other duties as assigned.
Assist
with
marketing
and
intake fu
nctions.
ESSENTIAL JOB FUNCTIONS:
- Maintains confidentiality of patient and employee information
- Communicates effectively on the telephone with patients, families and staff
- Back-up responsibilities as administrative assistant
- Manages incoming, outgoing and interoffice mail and correspondence
- Inputs data into system for billing and payroll purposes
- Assist as needed with payroll processes such as clearing visits
- Responsible for gathering and recording staff members’ daily records
- Responsible for assisting with audits of patient and/or employee information
- Maintains accurate mailing lists of employees
- Directs daily human resources operations including providing direct oversight of the establishment and implementation of human resources policies.
- Ensures all employee files and current and accurate
- Ensures compliance with all state and federal human resources requirements
- Assist Clinical Supervisor as needed
- Assist marketing efforts for intake as needed
- Assists with the implementation of improved work methods and procedures to ensure that consistent employee recruitment, selection, retention, hiring practices, orientation and termination procedures are handled in accordance with applicable law and regulation
- Works with management team to identify recruitment needs and develops a recruitment plan designed to fill demand and evaluates the cost-effectiveness of recruitment efforts
- Builds and monitors community perceptions of Home Again Senior Care.
- Assist Human Resource Manager with annual budget preparation for the human resources department and monitors allocation of resources according to budgetary limitation.
- Coordinate and participates in community awareness and recruitment activities such as career fairs
- Works with management team in identifying employee education needs and develops orientation and continuing education programs for all employees
- Maintains comprehensive library of education to support employee education and development
- Administrative assistant and job responsibilities:
- Answering switchboard within two rings
- HHA testing and interviewing
- Hourly monitoring and reporting of patient visits (logging) and serves as backup when needed
- Assists with On-boarding of applicants
The above statements are intended to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in the description.
POSITION QUALIFICATIONS
- Bachelor’s degree preferred or equivalent experience in health care office setting, preferably in home care operations.
- Knowledge of state and federal employee relations and education
- Knowledge of corporate business management
- Demonstrates good verbal and written communication and public relations skills
- Demonstrates autonomy, organization, assertiveness, flexibility and cooperation in performing job responsibilities
- Able to lift 25lbs
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