JOB TITLE: Bookkeeper

Position: Bookkeeper

Department: Finance

Supervisor: Accounting Manager

The Bookkeeper reports directly to the Accounting Manager. This is an FT position. Primary responsibilities include:

• processing payables and receivables and other bookkeeping transactions
• assisting as a resource to Accounting Manager with month-end and year-end workflows and other workflows that build efficiency and controls for the Finance Department
• building and maintaining positive client, vendor, and contractor relationships, to streamline operations for all involved.

Primary Responsibilities:

Ø Mail Processing and Log Receipts

Ø Assist Accounting Manager with all day to day financial and accounting operations

Ø Manage all Accounts Payable functions including posting vendor invoices to QBO, vendor/contractor information tracking, filing and organizing paid vendor invoice files

Ø Process Annual Vendor IRS Form 1099

Ø Process Credit Card statements and transactions

Ø Process Contractor reimbursement reports

Ø Conduct cash transactions, such as banking deposits and petty cash reconciliations

Ø Assist with budgeting workflows

Ø Daily awareness of Client Census and Receivables. Work with Billing Department to bring transparency of Accounts Receivables standing.

Ø Record Discharge Client Transactions (ie: Ancillary Refund; OOP Refund; other refund)

Ø Lead Month-End Close process tasks

Ø Ensure filing systems are maintained and up-to-date

Ø Ensure protection and security of all files and Muir Wood resident records

Ø Collaborate with Finance team to develop and implement best practices

Ø Assist Controller, as needed, in data gathering for budget building and other financial analysis

Ø Develop Reports or presentations as requested by Controller and Accounting Manger

Ø Perform other duties as needed and directed by Controller and Accounting Manger

Weekly Recurring Tasks:

 Process daily mail

 Record Receipts in receipt log

 Deposit Funds to Bank

 Record Petty Cash transactions

 Record Ancillary refunds to clients

 Record weekly payables

 Record weekly credit card transactions

 Assist Accounting Manager with inquiries for month-end close process

 Ad-Hoc Bookkeeping tasks and projects for Accounting Manager , etc

Qualifications and Requirements:

 Bachelor’s in Accounting or Finance (Preferred)

 Previous Accounting Experience (Min 4 years)

 QBO experience (Required)

 Proficient in Excel

 Tech-Savvy

 Self Starter  Unparalleled written and oral communication

 Curiosity, questioning nonsensical transactions

 Positive Attitude

Muir Wood’s Core Values

Muir Wood Employees form a team with highest standards who are individually and collectively committed to provide the highest level of care and service for our clients, their families, and referents.

As such, we require all of our employees to embody our core values detailed below:

Integrity: We are honest and accountable. By staying true to our authentic selves and respecting the inherent dignity in others, we bring peace and balance to work every day.

Excellence: With a fierce dedication to program excellence, we passionately bring the “Wow Factor” to everything we do.

Innovation: With forward-thinking and open minds, we are committed to pioneering leading-edge programs and to delivering clinical solutions customized to each client’s unique needs.

Compassion: Ours is a safe haven of healing, recovery and hope. We treat every individual who walks through our doors with empathy, caring and kindness.

Collaboration: We work as a community of healing: clients, families, peers, partners and professionals. Through teamwork and mutual support, we inspire and empower each other to create an unparalleled recovery experience.

Service: We are grateful for the lives we have been given and for the opportunity to give back to those we serve.

Employee will comply with all First Aid and CPR training as required by Community Care Licensing and provide documentation to Muir Wood Administrator to be kept in employees’ personnel record.

Employee will also complete a minimum of 20 hours of annual training to include subjects as outlined by Title 22, documented appropriately, and to be maintained in the employees’ file.

Muir Wood will reimburse employee for all hours and course cost needed to comply with Title 22 training requirements. Additionally, this policy is outlined in Muir Wood’s Employee Handbook.

Job Type: Full-time

Pay: Up to $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Petaluma, CA 94952: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Bookkeeping: 1 year (Preferred)

Work Location: One location

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