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TITLE: Assistant to VP of Ethics, Diversity and Inclusion
POSITION STATUS: Full Time

UNIT: Office of General Counsel ISSUE DATE: December 2022

DEPARTMENT: Ethics SUPERCEDES: N/A

REPORTS TO: VP of Ethics, Diversity and Inclusion PAY LEVEL: V

FLSA STATUS: Exempt

I. MAJOR FUNCTIONS:

Under the strategic direction of the Vice President of Ethics, Diversity and Inclusion, the administrative manager will provide high level administrative assistance to support the work and priorities of the ethics, professional review, diversity and inclusion departments. Performs a variety of duties in coordination with the Professional Review Associate and the Senior Ethics Associate to facilitate the ethics and professional review processes. Provides staff support for the Office of Ethics, Diversity and Inclusion (EDI), national and chapter staff and volunteers.

II. BASIC DUTIES AND RESPONSIBILITIES:

• Manages the EDI website including content development and maintenance, with a view towards marketing current initiatives and transparently showcasing progress of the program for the good of the Association.
• Provides customer service to parties in a complaint process; explains procedures, validates membership and refers calls to the Professional Review Associate, Senior Ethics Associate, or VP of Ethics, Diversity and Inclusion, as appropriate.
• Establishes and maintains filing systems for D&I, Ethics, and professional review, with particular attention to confidentiality; this would include data analyses, assessments, reviews, and other records. Updates and maintains professional review case records and reports. Maintains all volunteer lists. Performs initial screening of ethics communications (e.g., telephonic or written) and routes to appropriate ethics staff member. Prepares and sends decision and other letters in a timely and confidential manner. Drafts, edits, and proofreads correspondence and other documents as needed.
• Assists in providing a full range of additional office support services, such as printing, copying, collating, and mailing documents; obtaining office supplies and equipment repair services; and processing petty cash requests, purchase orders and check requests, expenses and reimbursements and payment of invoices, VP scheduling, travel planning and meeting follow up.
• Provides additional support as necessary, completes other duties as assigned to ensure the effective and efficient functioning of all areas of EDI.

III. MINIMUM WORK REQUIREMENTS:

Skills:

• Demonstrated commitment to ethics, social justice and diversity, equity and inclusion and success in cultivating and serving in diverse and inclusive environments
• Excellent verbal and written communications skills.
• Excellent organizational skills.
• Ability to lead and collaborate in a complex environment with multiple competing priorities.
• Ability to manage time effectively.
• Ability to plan, organize, and manage a wide array of business-related services.
• Ability to establish and maintain cooperative professional relationships and to build credibility and trust throughout the organization.
• Strong problem identification skills, the ability to problem solve and generate creative solutions, exercise common sense and sound judgment, and make effective decisions based on accurate and timely analyses.
• Detail oriented with the ability to think critically, exercise discretion and manage confidential information.

Knowledge:

• High School or GED required; preference for a Bachelor’s degree in Social Work, Psychology, or a related field.
• Knowledge of IMIS, Microsoft Office and social media platforms.
• Knowledge of ethical practice.

Experience:

• Minimum of 3-5 years of related work experience, preferably at a professional association and/or nonprofit setting with multiple state chapters.
• Minimum of 3 years of experience and responsibility for organizing events or similar activities.
• Preference for 3 years of experience in assisting in creating diversity, equity and inclusion efforts in the workplace.

IV. ATTRIBUTES

• Results driven: They see the big picture, assists with the development and monitoring of key performance metrics to produce the desired results.
• Strong business acumen: They see opportunities and emerging trends, and is knowledgeable about the operations, unique needs, and goals specific to member-driven, not-for-profit organizations.
• Firm and fair leadership: Can work with a wide range of staff, colleagues, and members, with a firm, fair, and flexible style that both complements the efforts and supports the needs of others.
• Partnership: Can build trust internally and externally and must be viewed as highly professional, discreet, and accountable.
• Organizational agility: Has a thoughtful, respectful communication style that fosters an open environment, enabling thought-provoking discussions and collaborative decision making.
• Perceptive: Is creative and intuitively recognizes opportunities and takes appropriate action.

COVID-19 Vaccination Requirement
NASW policy generally requires that all employees complete a primary COVID-19 vaccination series and receive a booster vaccination when eligible. (Employees are not required to obtain an updated (bivalent) booster, which became available in September 2022, if they received a booster previously, but are encouraged to do so when eligible.) If an offer of employment is made, the candidate, as a condition of employment, will be required to provide documentation (such as a CDC COVID-19 Vaccination Record Card) showing that they satisfy this requirement. If the candidate does not currently meet this requirement but will in the near future, NASW may be able to postpone the start date to allow the candidate to be compliant with the requirement. Candidates may request a medical or religious exemption for this requirement.

---------------------------------------------------------------------------------------------------------------------------------NASW is an equal opportunity employer. As such, NASW is committed to promoting and providing equal employment opportunities to all applicants and employees. The selection of personnel, including new hires and promotions, will be on the basis of qualifications designed to ensure appointments of persons able to effectively discharge the duties and responsibilities of their position. The Association will not discriminate on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, sexual orientation, gender, gender identity or expression (including transgender status), marital status, veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws. The Association will also abide by applicable Affirmative Action requirements mandated by any federal contracts.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

COVID-19 considerations:
NASW is currently operating as a hybrid workplace. Work is performed through a combination of in-office and remote work.

Work Location: Hybrid remote in Washington, DC 20002

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