Assistant Finance Manager Job at City of Idaho Falls, ID
General Purpose
The City of Idaho Falls is currently looking for two Assistant Finance Managers for the Idaho Falls Municipal Services Department. Each position will have specific duties. Please see outline of duties below.
Treasury
Performs a variety of administrative, supervisory, and professional duties relating to the billing, receiving, accounting and financial reporting of City revenues, investment and banking activities of the City.
Accounting
Performs supervisory and professional duties in directing and controlling City financial management, including preparation of the budget, internal and external audit procedures
SUPERVISION RECEIVED
Under the direct supervision, guidance and direction of the Finance Manager.
SUPERVISION EXERCISED:
Responsible for the supervision, training, and evaluation of City staff as assigned.
Essential Functions
Treasury Functions
Receives, processes, accounts and reports on all City revenue generated through a variety of City programs and services.
Responsible for the development, implementation, and maintenance of an effective revenue collection plan to improve the City’s collectability in utility services, ambulance services and other revenue accounts generated by the provision of City services.
Works with the Finance Mangerto monitor the balances of City funds to ensure availability of adequate funding to process City expenditures within annual budget allocations; the development, revision and testing of City internal controls related to cash and investment activities. Actively monitors and manages the processes and controls around cash handling activities of staff to prevent loss.
Determines City financial needs and identifies idle funds; examines investment options and invests idle funds to maximize usage of such funds; monitors and executes long-term and short-term investment opportunities in compliance with City polices and investment objectives.
Meets with the Finance and Investment Committee on at least a quarterly basis or more frequently as needed; review and maintain investment reports; maintain investment policy documents; prepare and submit meeting minutes to committee for review and comment. Works collaboratively with the Committee and its members to implement changes or improvements in a timely manner.
Works collaboratively with the various City Divisions that have funds invested in order to transparently and accurately manage, track and report those specific Divisions invested balances and investment interest/gains.
Presents City investment position to Mayor and City Council during quarterly finance presentations along with the Municipal Services Director and the Finance Manager.
Serves as custodian of City Bond Register and records payment of all bonds and coupons; manages an office environment for the payment, deposit and recording receipt and investment of all City funds; Responsible for the accuracy of revenues received by Department staff, prepares deposits and deposits revenue at bank(s); as one of several authorized signers on all City bank and investment accounts to release funds for payment; prepares legal advertisements pertaining to Local Improvement Districts, Business Improvement Districts and other capital improvement programs; prepares tax deeds and posts tax deed notices; issues delinquent certificates.
Works in collaboration with and under the guidance of Idaho Falls Power and Public Works representatives in the daily activities of the utility billing, and collection functions, including the coordination of service disconnection and reconnection of delinquent utility accounts; oversees and provides direction of the collections of all City bills, such as parking violations, utilities, accounts receivable, annexation agreements, licenses, contracts, etc.; participates in quarterly meetings with Idaho Falls Power and Public Works representatives to review and implement resolution to utility customer complaints. Works with Idaho Falls Power and Public Works to develop, implement and train staff on changes and improvements to utility billing services and customer services.
Ability to address and resolve customer service concerns or complaints in a tactful and professional manner; ability to defuse tense customer and staff interactions in a calm and professional manner.
Provides leadership and trains Department personnel in policies, procedures and individual duties; cross-trains staff in office duties to provide job duty coverage; evaluates employee performance, makes recommendations concerning personnel actions, such as hiring, advancement, promotion, suspension, dismissal, or demotion.
Performs related duties as required.
Accounting Functions
Manages the day-to-day operations of the accounting staff; set work priorities; develops guidelines and deadlines, directs financial management processes; Keeps Finance Manager apprise on fiscal condition of the city; assists Finance Manager with technical insight and recommendations related to determining fiscal policies, goals and objectives; and acts as internal auditor.
Directs the activities of the accounting staff, including preparation of the budget; directs staff in reconciliation of all financial records; prepares all financial statements for audit; approves all requests for expenditures from Finance Manager.
Performs advanced accounting activities, which include: producing data for consultants, project financing and fee studies; assisting departments with financial calculations and projections; preparing reports; reviewing financial data to ensure accuracy; and other related activities.
Manages the development, modification, and maintenance of general ledgers for City.
Develops and administers budgetary control systems to comply with applicable accounting procedures, laws, ordinances, and regulations.
Maintains accounting for City Revenues and Expenditures to ensure compliance with all Ordinances and Fiscal Procedures; approves all requisitions.
Trains Department personnel in policies and procedures and individual duties; evaluates employee performance; makes recommendations concerning personnel actions, such as hiring, advancement, promotion, suspension, dismissal, or demotion.
Directs the activities of Accounts Payable for the City and approves expenditure requests and audits invoices or purchase orders for correctness.
Directs and coordinates the internal financial and audit functions of the City, oversees the coordination of the annual fiscal year audit; review results of annual audit with external auditors; prepares related reports.
Monitors and coordinates all City Risk Management Programs.
Directs activities of the Payroll Department, produces payroll checks, and audits payroll system.
Performs related duties as required.
Minimum Qualifications
1. Education and Experience:
A. Graduation from college with a bachelor’s degree in accounting, financial management, and/or municipal government investment experience;
AND
B. Three (3) to five (5) years of municipal government accounting, financial management and/or municipal government investment experience;
OR
C. An equivalent combination of education and experience.
2. Knowledge, Skills, and Abilities:
Thorough knowledge of State Laws and City Ordinances governing operations and practices of the City Treasurer's Office; thorough knowledge of banking and investment practices; thorough knowledge of methods and procedures involved in general accepted accounting principles relating to cash and investment management; working knowledge of local investment options and opportunities; working knowledge of principles and practices of public administration and office management; working knowledge of accounting principles and practices; working knowledge of the principles of supervision; some knowledge of municipal finance.
Ability to develop a staffing plan, supervise, and coordinate the work of a small staff of office employees; ability to make complex fiscal management decisions where there is little or no room for judgmental error; ability to communicate effectively, verbally and in writing; ability to develop effective working relationships with City Officials, Department Heads, Supervisors, subordinates, and the public.
3. Special Qualifications:
Must be bondable.
Preference will be given to candidates with municipal government external audit experience.
Work Environment
Incumbent of the position performs in a typical office setting with appropriate climate controls. Tasks require variety of physical activities, not generally involving muscular strain. Periodic walking, standing, stooping, sitting, reaching, required in normal course of performing essential duties. Talking, hearing and seeing essential to effective performance of the job. Common eye, hand, finger dexterity required for most essential functions. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and creative problem solving
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