• Individual dignity and respect
• Person-centered, evidence-based care
• Trauma-informed recovery
• Multidisciplinary collaboration
• Diversity and inclusion
• Strong family and community partnerships

• Develops, manages, gathers, and tracks Medical Staff OPPE/FPPE (Ongoing Periodic Performance Evaluation / Focused Professional Practice Evaluation), quality & performance measures in collaboration with the Chief Medical Officer, Quality Management staff, and unit personnel.
• Develops reporting and feedback procedures, analyzes trends, identifies gaps, and implements solutions, and develops confidential reports on physician/provider performance metrics.
• Manages and oversees projects and initiatives for the programs under the Chief Medical Officer’s purview.
• Develops and revises hospital policy, procedures, and protocols – from research and creation to routine reviews. Seeks feedback, makes recommendations, drafts language, incorporates edits, disseminates to stakeholders, and tracks through completion.
• Develops, tracks, and closes the loop on action plans, creates educational materials and tip sheets, and provides training to address areas of concern or need.
• Solicits stakeholder and subject matter expert input, researches problems, standards, and expert guidance to formulate questions, clarify areas of ambiguity, and communicate findings.
• Develop and revise employee job descriptions, position change requests, salary justifications, and requests for reallocations on behalf of the CMO. Initiates, tracks, and oversees personnel action form processes and ensures timely facilitation of requests.
• Assists the CMO with technical budget detail matters across multiple organizations, such as estimating/forecasting budget needs, preparing budget documents, overseeing compliance with budget guidelines, recommending adjustments to remain within budget, and interpreting budget materials, procedures, and processes. Works with the finance, accounting, and procurement departments to negotiate funding, modify encumbrances, and procure goods and services. Ensures supplies and services necessary for program operations are in place and within budget.
• Assists the CMO with the recruitment of professional medical staff.
• Takes the lead, and manages, multiple ongoing projects, meetings, and initiatives.

• This position provides executive-level support to the hospital’s Chief Medical Officer (CMO).
• Works collaboratively to complete daily tasks, troubleshoot unforeseen obstacles, and act as the point of contact for the Chief Medical Officer.
• Manages day-to-day correspondence and information flow; disseminates information, documents, notices, and reminders from the CMO to various departments.
• Adheres to high professional standards of confidentiality and discretion. The work unit handles highly confidential information and documents regarding patients, professional medical staff, and hospital matters.
• Assists the CMO with confidential matters, fact-finding, and handling various communications of a sensitive nature.
• Organizes and establishes work processes to ensure the delivery of program services.
• Coordinates, organizes and ensures documents and materials are readily available for the CMO.
• Develop professional correspondence on behalf of the CMO and communicate to various internal and external stakeholders, physicians, and hospital staff. Assists in the preparation of confidential correspondence related to employees and personnel matters.
• Gathers, coordinates, and ensures CMO responsibilities are met across all areas of responsibility (e.g., PD updates, semi-annual time verification, attendance summaries, critical staffing designations, employee workplace reviews, hire dates, staff rosters, and any other required activities).
• Completes general clerical duties, processes payment vouchers, handles mail for the CMO, coordinates the routing of signatures from multiple work units, processes requests for drive permissions, key and proximity access, etc. Maintains files and records and distributes correspondence.
• Calendaring and file management.
• Plans and organizes official functions.
• Submits personnel action forms (PAFs), remains abreast of hiring processes and facilitates the hiring and off-boarding of staff.
• Meeting Coordination and Minutes - organizes and schedules various committees. Prepares agendas and meeting materials. Records meeting minutes.

• Supervisor for 2.0 FTE. Completes/signs performance plans and appraisals, administers progressive discipline, documents performance and provides documentation to the appointing authority to support corrective or disciplinary actions, and resolves informal grievances.
• Ensures seamless operations of the Medical Staff Office through effective employee supervision, mentoring, and oversight.
• Supervises Medical Staff credentialing administrator and program personnel.
• Assigns tasks, monitors the progress of workflow, checks work products, schedules work, and establishes work standards.
• Initiates hiring processes, interviews applicants, and recommends candidates for selection.
  

• Backup timekeeper for the Medical Staff Office and programs under the purview of the CMO (e.g., Medical Services, Lab, Pharmacy, etc.) using the KRONOS timekeeping system.
• Track all KRONOS activity and ensure accurate accounting of all staff. Run reports, coordinate the approval of any missing entries, and maintain accurate records as required by CDHS policy and procedures.
• Alerts the CMO and other unit supervisors of any deficiencies or signature requirements before payroll close deadlines.
• Physician / Medical Staff scheduling to ensure proper coverage.
• Assists the Medical Staff Coordinator with credentialing personnel.

Minimum Qualifications:

Bachelor's degree from an accredited institution in a field of study related to the work assignment.
AND
Three years of professional experience in an occupational field related to the work assigned to the position.

Substitutions:

Additional appropriate experience will substitute for the degree requirement on a
year-for-year basis.

Additional appropriate education will substitute for the required experience on a year-for-year basis.

Preferred Experience:

• Three to Five years of supervisory experience, including performance management.
• Five years of office management experience including data management and analysis, administrative support, tracking budgets developing financial projections, timekeeping, inventory management, and customer service.
• Advanced experience and skill in collating, organizing analyzing, and disseminating large amounts of information with accuracy and clarity, including identifying patterns and trends, in addition to the development of reports to include graphs, charts, and tables.
• Experience looking up statutes and interpreting the information.
• Must be an excellent writer and savvy at summarizing complex discussions.
• Highly proficient in Microsoft applications (Word, Excel, PowerPoint) and Google applications (Mail, Drive, Docs, Sheets, etc.) Adobe
• Excellent oral and written communication skills, including grammar, spelling, and editing skills, and experience developing professional correspondence
• Superior organization, customer service, and interpersonal skills
• Ability to independently synthesize and organize data into a logical, impactful, presentable format
• Compulsive attention to detail, accuracy, and recordkeeping practices.
• Strong critical thinking and analytical skills with the ability and flexibility to learn new systems, processes, and policies/regulations/protocols
• Experience as an executive assistant.
• Experience leading other administrative staff
• Demonstrated ability to prioritize, multitask, and meet deadlines with minimal direction and on behalf of executive leadership
• Experience with Electronic Health Records

• Full background check.
• Must be 21 years of age or older
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.
• On or after October 31, 2021, each facility shall ensure all newly hired employees or support staff members are fully vaccinated at the time of hire or receive their first dose of a two-dose protocol, or a single-dose vaccination, prior to providing any care, treatment, or other services for the facility and/or its clients. Upon hire, new employees will have three (3) business days to provide attestation to their status with proof of vaccination. Vaccinated employees must provide proof of first dose prior to providing care.
  Note: Fully Vaccinated means two (2) weeks after a second dose in a two-dose series of the COVID-19 vaccine, such as the Pfizer, Moderna or Novavax vaccine, or two (2) weeks after the single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine.
  Religious and medical exemptions and reasonable accommodation shall be addressed as required by law pursuant to the Equal Employment Opportunity Commission’s vaccination guidance. If you would like to request a medical or religious exemption, please contact CDHS_HumanResources@state.co.us

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
• Medical and dental health plans
• Employer supplemented Health Savings Account
• Paid life insurance
• Short- and long-term disability coverage
• 11 paid holidays per year plus vacation and sick leave
• BenefitHub state employee discount program
• Employee Wellness program MotivateMe
• Excellent work-life programs, such as flexible schedules, training, and more

• Remote work arrangements for eligible positions

• 
  Some positions may qualify for the Public Service Loan Forgiveness Program. For more

We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.

~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~