To apply for this position, please go to www.jobs.ks.gov and reference

Job ID(s): Topeka - # 208827

Kansas Department of Transportation (KDOT)

KDOT provides a statewide transportation system to meet the needs of Kansas. Our employees are our most valuable resource. We depend on our employees and business partners to get the job done. KDOT strives to provide a work environment that motivates people and encourages them to be productive. KDOT is a great place to work, so come be part of our team!

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. KDOT does not provide sponsorships.

About the Position:

• Who can apply: Anyone
• Classified/Unclassified Service: Unclassified
• Full/Part-time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: Monday – Friday
• Eligible to Receive Benefits: Yes
• Veterans’ Preference Eligible: Yes
• Search Keywords: Topeka, Human Resources, Eisenhower State Office Building

Compensation:

• Annual Salary Range: $31,262.40 - $36,171.20
• Hourly Pay Range: $15.03 - $17.39

Employment Benefits:

• Educational Assistance Program
• On-the-job training programs
• Paid Vacation Leave & Paid Sick Leave & Paid State Holidays
• Group health, dental, vision.
• Family Oriented Work Environment
• Basic Life Insurance provided by the State/Optional Group Life Insurance at a reasonable cost.
• Retirement and deferred compensation programs
• Employee Assistance Program
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Position Summary:

This Administrative Specialist position is located in Topeka, at the Eisenhower State Office Building, and is within the Office of Human Resources. The primary duties include maintaining records, reports, databases, spreadsheets, training records and files. The position works collaboratively with District HR staff to meet program requirements, answers questions, offers solutions to problems that may arise daily, and supports special projects that support program efficiencies.

Job Responsibilities may include but are not limited to the following:

• Processes, and works closely with the Designated Employer Representative in maintaining, processing information necessary for federally mandated drug and alcohol testing (i.e., random, pre-duty and post-accident testing) in accordance with applicable statutes, regulations, and policies.
• Completes monitoring and maintains KDOT employee Commercial Driver License (CDL) records for compliance with federal and state laws.
• Serves as a backup to the administrative specialist receiving and processing Pre-Employment Physical Testing reports.
• Serves as a backup to the administrative specialist to serve as a liaison between the Department of Labor Unemployment Insurance (UI) call center and KDOT.
• Researches the Statewide Accident Review Committee (SARC) database to confirm accident detail needed for completing employment verifications, per U.S. DOT requirements and completes requested employment verifications.
• Performs other duties as assigned.

Minimum Qualifications:

• Two years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency.

Preferred Qualifications:

• Experience working with Microsoft Office Suite (including Word, Excel, Outlook, PowerPoint and Access), PeopleSoft Oracle (SHaRP), and Crystal Reports.

Post-Offer/Pre-employment Requirements

• This position is subject to pre-employment physical testing. The selected candidate will be required to pass the screening as a condition of employment.
• Kansas Tax Clearance Certificate required in accordance with Executive Order 2004-03. Each applicant (even non-residents) who is selected for a State of Kansas job vacancy must apply for a Tax Clearance Certificate within 10 days from the date of the offer letter by accessing the Kansas Department of Revenue's (KDOR) website at www.kdor.ks.gov/apps/taxclearance/Default.aspx . If you need assistance with the tax clearance, please contact KDOR at (785)296-3199 or by email at kdor_specialprojects@ks.gov

Job Type: Full-time

Pay: $31,262.40 - $36,171.20 per year

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Topeka, KS 66603: Reliably commute or planning to relocate before starting work (Required)

Experience:

• administrative support: 2 years (Required)

Work Location: One location

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