• 2301609

Administrative Services Manager - (HYBRID: in office twice a month)

This role provides executive level administrative support to the VP for Risk and Insurance Management and the Office of Risk and Insurance Management. The key functions include:

• Management and support of the business functions of ORIM with little supervision;
• Administrative duties for the department including development and review of office procedures, training and on-boarding new employees, and general office and department maintenance;
• Management of the VP’s calendar which includes frequent high-level meetings and coordination of multiple mid-level and senior leader schedules;
• Review and processing of high volumes of legal bills, insurance premiums, and other payments;
• Notarizing documents as needed;
• Editing correspondence and presentations; and
• Arranging travel.

Other Duties:

• Ensures the most effective operation of the area through program development and management, process improvement and coordination of processes across functions.
• Manage and support business functions within the department
• Ensure that strategic goals are met, analyze and apply strategic elements effectively.
• Collect data, evaluate information, present options and recommendations, clearly communicate decisions, and collaborate with others on team.
• Develop communications that support strategic and operational improvement plans to include presentations, proposals, policy and procedures, and business summaries.

TECHNICAL CAPABILITIES:

CLERICAL/ADMINISTRATIVE (ADVANCED):- Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.

HUMAN RESOURCES POLICIES AND PROCEDURES (INTERMEDIATE):- Knowledge, adherence and application of human resources policies and procedures.

OPERATIONS PLANNING (INTERMEDIATE):- Anticipates resource needs to meet objectives and implements appropriate processes.

COMPLIANCE (INTERMEDIATE):- Understanding the rules, regulations, sanctions and other statutory requirements, guidelines and instructions relating to governing bodies and organizations, both internally and externally.

BUSINESS RESULTS (INTERMEDIATE):- Ability to achieve business results while focusing on quality, customer satisfaction, and stewardship.

CORE ACCOUNTABILITIES:

• Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance.
• Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment.
• Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area.
• Team Interaction: Provides informal guidance and support to team members.

Physical Requirements/Strengths needed & Physical Demands:
• Sedentary category requiring exertion up to 10 lbs. of force occasionally and uses negligible amounts of force to move objects. Sedentary work involves sitting most of the time.
Movement
• Occasional: Standing: Remaining on one's feet without moving.
• Occasional: Walking: Moving about on foot.
• Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another
• Occasional: Carrying under 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.
• Occasional: Push/Pull: Exerting force to move objects away from or toward.
• Occasional: Reaching above shoulders: Extending arms in any direction above shoulders.
• Frequent: Sitting: Remaining in seated position
• Frequent: Reaching below shoulders: Extending arms in any direction below shoulders.
• Frequent: Fingering: Picking, pinching, gripping, working primarily with fingers requiring fine manipulation.
• Frequent: Bimanual Dexterity: Requiring the use of both hands.
Sensory
• Continuous: Communication: Expressing or exchanging written/verbal/electronic information.
• Continuous: Auditory: Perceiving the variances of sounds, tones and pitches and able to focus on single source of auditory information
• Continuous: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.
• Continuous: Smell: Ability to detect and identify odors.
Environmental Conditions
• Occasional: Chemicals and Gasses: Medications, cleaning chemicals, oxygen, other medical gases used in work area.