Administrative Secretary - Corporate Education Job at Spartanburg Regional Healthcare System
Spartanburg Regional Healthcare System Spartanburg, SC 29302
Position Summary
Individual works in a self-directed fashion to provide diversified and administrative support for the Corporate Education department. They maintain a close and highly responsive relationship for the day-to-day activities of the department. It requires knowledge of office routine and an understanding of the organization, programs and procedures related to the work of the department, hospital, etc. It requires familiarity with hospital and clinical practice and an ability to interact with people at all levels of the organization and community. Excellent written and verbal communication skills are required. Must be able to problem-solve, multitask and utilize critical thinking skills effectively.
Minimum Requirements
Education
- High School Diploma or training in secretarial science
Experience
- 4-7 years’ experience in clinical or healthcare area
License/Registration/Certifications
- N/A
Preferred Requirements
Preferred Education
- Associate degree
Preferred Experience
- 8 or more years’ experience in clinical or healthcare related area
Preferred License/Registration/Certifications
- N/A
Core Job Responsibilities
- Customer Service
- Maintain Student Programs information and processes
- Maintain My Clinical Exchange processes
- Answering phone, taking messages, copying, scanning, faxing, and filing
- Leadership with projects, filing, copying, minutes
- Assist with the following:
- Assist with Accounts Payable
- Create Purchasing Requisition
- PO Numbers
- Communication w/ AP Invoice/Inquiry
- Follow up
- Order and maintain
- Office supplies
- Maintaining Petty cash
- Custodian
- Cash logs
- Audits
- Eform reimbursement
- Handling bank deposits
- Process for AHA Rosters and email ecard certification
- Scheduling conference rooms and multipurpose conference rooms for AHA classes and CE Programs
- Incoming mail to department is received, opened, sorted, and distributed on a daily basis
- Catering for AHA and CE classes and conferences
- Creating and proofing/editing program documentation, forms, flyers, brochures
- Emailing reports, letters, and invoices to internal and external customers for purchased supplies
- Provide Front Office Coverage
- Assist with New Employee Orientation
- Perform other duties as assigned
Location: Spartanburg Regional Healthcare System · Corporate Education
Schedule: Full-Time, Days, 8:00am - 5:00pm
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