Administrative Division Support Job at ITA International
Overview:
ITA is seeking an Administrative Division Support to join the team temporarily at Langley Air Force Base in Hampton, Virginia.
Responsibilities:
Qualifications:
ITA International is a covered contractor as defined by the Safer Federal Workforce Taskforce . As a covered contractor, all ITA employees – regardless of worksite – must be vaccinated against COVID-19 unless they have been approved for a legally required medical or religious exemption. If you wish to discuss a medical or religious need for accommodation in accordance with the Rehabilitation Act and Title VII of the Civil Rights Act, please contact HR@ita-intl.com .
In compliance with the ADA Amendments Act (ADAAA), ITA International would like to ensure that your application process goes as smoothly as possible. If you would like to preview the physical requirements for this position, or if you have a disability and would like to request an accommodation in order to apply for a currently open position with ITA, please contact us by phone at 757-246-6781 or email us at HR@ita-intl.com .
ITA International is a different kind of company that moves at the speed of business to ensure mission success for customers, “In The Arena”. We leverage subject matter expertise, data analytics and technology to make what may seem impossible, possible.
ITA is seeking an Administrative Division Support to join the team temporarily at Langley Air Force Base in Hampton, Virginia.
Responsibilities:
- Assist in the purchase of supplies and monitoring office inventories.
- Manage and monitor NIPR and SIPR organizational mail boxes.
- Incorporate multiple tasking’s, projects, and scheduling requirements and provide feedback, recommendations, scheduling, and de-confliction of requirements and initiatives as prioritized by government personnel.
- Coordinate, communicate and assist in tasking across different internal and external Air Force units specifically across the Air Combat Command.
Administer, manage and monitor records management.
- Schedule appointments and update event calendars; arrange, schedule and monitor staff meetings; answer telephones, take messages or transfer calls.
- Processing incoming and outgoing mail and faxes.
- Draft, create, edit, and prepare documents, memos, email, invoices, and reports.
Support the arrangement and coordination of travel, hotel and conference reservations.
Transcribe notes and minutes at meetings.
- Support staff in creating, developing, proofreading documents, presentations and electronic correspondences.
- Prioritize conflicting tasks, events in the support of meeting preparations.
Perform communications research and provide results in a professional format.
- Track, monitor, and assist in managing official taskings and correspondence utilizing the “Task Management Tool (TMT)” or other future tasking software.
- The contractor shall utilize TMT or other future tasking software by developing, organizing, creating, monitoring, consolidating, responding, reporting, editing and also tasking internal Directorate offices and other units across the Command and Air Force.
Qualifications:
Active Secret Clearance- Three (3) years’ experience working in a military office environment with previous Department of Defense related experience within the last 5 years.
- Three (3) years’ experience using computer MS Office Suite applications tools, to include Word, Excel, PowerPoint, Visio, and SharePoint in creating documents and reports, spreadsheets, presentations and the management of databases within the last 5 years.
- Three (3) years’ experience in setup and the use of office equipment such as videoconferencing systems, facsimiles, copiers, printers, overhead projectors and other office related equipment within the last 5 years.
ITA International is a covered contractor as defined by the Safer Federal Workforce Taskforce . As a covered contractor, all ITA employees – regardless of worksite – must be vaccinated against COVID-19 unless they have been approved for a legally required medical or religious exemption. If you wish to discuss a medical or religious need for accommodation in accordance with the Rehabilitation Act and Title VII of the Civil Rights Act, please contact HR@ita-intl.com .
ITA international is an Equal Opportunity Employer and all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, national origin,
disability status, protected veteran status, or any other characteristic protected by law.
Equal Opportunity Employer – Minorities/Females/Disabled/Veterans
In compliance with the ADA Amendments Act (ADAAA), ITA International would like to ensure that your application process goes as smoothly as possible. If you would like to preview the physical requirements for this position, or if you have a disability and would like to request an accommodation in order to apply for a currently open position with ITA, please contact us by phone at 757-246-6781 or email us at HR@ita-intl.com .
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