Pittsburg State University invites applications for the position of Administrative Associate in the School of Automotive and Engineering Technology. The primary function of the Administrative Associate is to perform administrative tasks to support the Automotive Technology (AT) two- and four-year programs and to support the School of Automotive & Engineering Technology (SAET) general operation.

Duties and Responsibilities of Position

Administrative Support (primary) for Automotive Technology -45%

• Perform general administrative duties for Automotive Technology programs. Duties include coordination of meetings, correspondence, file management and overseeing day to day operations of program office.
• Order equipment, supplies and materials as needed for AT programs. Oversee use of and submit maintenance requests as needed for offices, classrooms, computers and equipment.
• Work within the PSU system to create course schedules, assign classrooms and advisors, enter special permissions and send student email notifications. Use current PSU software to route forms as needed.
• Maintain a record of all Automotive Technology Scholarships.
• Assist AT student organizations with invoicing, travel and event planning.
• Organize and attend meetings. Includes faculty and advisory board meetings for AT programs. Create agendas, keep minutes and assist with document preparation.
• Provide administrative support for program accreditation. Includes compiling and organizing data to produce reports and presentations.
• Assist with program sponsored events as needed (i.e. Automotive Orientation Day, Company Day and Golf Tournaments).

Administrative Support (secondary) for the School of Automotive & Engineering Technology -5%

• Perform additional administrative duties to support the School of Automotive & Engineering Technology.
• Communicate ideas, directives, goals, objectives and priorities for the AT program and the School of Automotive & Engineering Technology.

Financial Transactions and Budgets-35%

• Maintain and reconcile assigned monthly business procurement card transactions, including submission of reconciliation and supporting documentation to the Business Office.
• Make travel arrangements; facilitate reimbursement for travel for Automotive Technology faculty.
• Collect and process customer payments for work performed by students in the two-year Automotive Service Technology program.
• Monitor monthly Automotive Technology budgets, including student payroll and restricted donor accounts, and keep accurate fiscal accounting records.
• Print and submit requested financial reports as requested.

Supervision of Student Employees – 10%

• Hire, prepare work schedules, train and supervise student employees .

Other Duties – 5%

• Perform other duties as assigned by Program Manager and School Director.
  

Education and Experience

• High school diploma or equivalent
• One year of experience in an office or administrative setting. Education may be substituted for experience as determined by the University.
  

Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check.

Salary: Grade 4 - $15.00 per hour. Placement hourly rate may be considered depending on directly related experience.

Job Type: Unclassified

Appointment Duration: 12 months

Work Schedule: Full Time – Monday through Friday 8:00 a.m. to 4:30 p.m.

Application Documents Required*:

• Cover letter
• Resume
• Names and Contact Details for Three (3) Professional References, including a current or former supervisor

*Consolidate documents into a maximum of 2 to upload.

Search Committee Chair: Dr. Greg Murray (gmurray @pittstate.edu)

Open Until Filled with a first review date of May 30, 2023.

Visa Sponsorship is not available for this position

PSU will only accept applications submitted through this process.

Pittsburg State University is an Equal Opportunity and Affirmative Action and Veterans Preference employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.