POSITION SUMMARY:

Under general supervision, responsible for processing Accounts Payable vendor invoices, payments, and performing other related and miscellaneous duties. The person could be assigned tasks that would encompass duties in various accounting systems such as SAP, Total Service, and Concur Travel & Expense.

The essential functions of the position include, but are not limited to the following:

• Process payment requests, including check requests, expense reports, Inter Company notes payables, and vendor invoices.
• Review all payment requests for appropriate documentation and approval prior to payment. Verify that approvals are within the MEUS Approval Level Guidelines.
• Code payments for proper distribution and verify payments are in compliance with policy.
• Match invoices with approved purchase orders and receivers to ensure three-way match prior to issuing payment.
• Prioritize payments based on cash discount potential and payment terms. Ensure that discounts are taken when possible.
• Print checks, match to invoices, obtain proper signature based on current Company Authority Level Report, and distribute checks (and reports, as requested).
• Prepare fund transfer requests i.e., ACH and Wire Transfers, match to invoices, and obtain proper signature.
• Files check copies, vendor invoices, and purchase orders in Accounting File room and/or area cabinets.
• Maintain vendor relationships and reconcile accounts.
• Perform cross-check of payments processed by other Accounts Payable staff.
• Audit employee expense reimbursement reports and authorize payments in the Concur system.
• Maintain business licenses.
• Assign vendor numbers to new vendors and maintain files of same, including W-9 and W-8 forms.
• Ensure proper AP Use Tax is accrued or paid accordingly, as required, based on type of purchase.
• Sort incoming mail for the Finance department.
• Support various financial, tax, and compliance audits.
• Assist Corporate Controller and AP Manager in administrative activities (photocopying, filing, organizing meetings, ordering supplies, etc.) as requested.
• Update FAS System for capital purchases
• Support other A/P staff as needed
• Perform other duties as assigned.

EDUCATION AND EXPERIENCE:

• 5+ years of applicable experience.
• High school diploma required, college courses in accounting preferred.
• Must have strong work ethic, be well organized, manage time well and a self-starter.
• Must be able to follow standard filing procedures.

The pay range for this position at commencement of employment is expected to be between $26.93 and $37.02/hour; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements, including commissions based on achieving individual performance and/or sales metrics, incentive compensation and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these additional compensation and benefit plans will be provided if an employee receives an offer of employment.

If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

We are an equal employment opportunity employer. All employment decisions are made without regard to race, color, religion, sex, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, sexual orientation, gender identity, gender expression, domestic partnership, physical disability, mental disability, medical condition, genetic characteristic or information, military or veteran status or other legally protected status (except when one of these criteria is a legally permissible bona- fide occupational qualification).

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the Company, or (c) consistent with the Company’s legal duty to furnish information.

Click here to view the EEO is The Law Poster and the supplement.

Click here to view the Notice to Job Applicants and Employees regarding San Francisco's Fair Chance Ordinance and the Know Your Rights poster.

Applicants with a disability who need assistance with the application process may contact Human Resources by email at employment@meus.mea.com or by calling 714.229.3813.