Join the HJF Team!

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

This position will be in support of the Uniformed Services University of the Health Sciences’ Center for Deployment Psychology (CDP), which is based in Rockville, MD. The Star Behavioral Health Providers (SBHP) Administrative Assistant supports activities related to CDP’s mission, which is to lead the development of a community of culturally mindful and clinically competent providers through the delivery of high-quality training and education, the convening of experts, and the dissemination of research-based treatment and the latest topics in military behavioral health. HJF provides administrative and management support to CDP. The CDP envisions a future in which all service members, veterans, and their families receive quality behavioral healthcare that meets their unique needs. We aim to achieve this vision through efforts to train military and civilian behavioral health providers to provide high quality deployment-related behavioral health services to military personnel and their families.

• Perform typing assignments and data entry into program files, software, and shared drives to include updating databases as needed.
• Create, edit, and maintain documents and spreadsheets to track the status and progress of SBHP tasks. Proofread all work.
• Assist project managers and coordinators with utilizing and managing email distribution lists; marketing training events and provider recruitment and assistance, including helping to develop and disseminate online materials; and coordinating logistics related to continuing education documentation and taking attendance at trainings.
• Record meeting minutes and correspondence as indicated.
• Respond to general program-related emails including continuing education certificate requests.
• Identify and implement as directed additional strategies to promote external visibility of the program, to include background information gathering, locating marketing resources, and other resources as identified.
• As an integral member of the SBHP team, the AA is encouraged to recommend new procedures or strategies to improve processes or address challenges.
• May perform other duties and responsibilities as assigned or directed by the supervisor and program managers and coordinators. This may include attendance at and participation in required training for role.

• The applicant must have knowledge of proper grammar, punctuation, spelling and other professional writing standards. The applicant must also have experience with typing and data entry, basic office software, and organizational strategies.
• The individual must also possess excellent time management and interpersonal skills as a member of a highly interactive team, as well as strong written and verbal communication skills including the ability to provide task updates ad hoc and at scheduled meetings.
• It is expected that applicants possess the ability to provide customer service in a culturally sensitive, accessible, and inclusive manner that demonstrates a comprehensive understanding of diversity, equity, and inclusion.
• This position requires willingness to learn details of the SBHP program and to develop basic familiarity with military and mental health culture and terminology. Exposure to military and/or behavioral health care settings is strongly preferred.

• Ability to stand or sit at a computer for prolonged periods.

• This position is 100% remote.

• High school diploma or GED required; Associate's degree preferred.
• Minimum of 3-5 years of experience is required.

All HJF employees are required to be fully vaccinated against COVID-19. Proof of vaccination or an approved religious or medical accommodation will be required.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.