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Administrative Assistant/Enrollment Job at Anoka County Community Action Program, Inc.

Anoka County Community Action Program, Inc. Minneapolis, MN 55433

Benefits: Vacation, Sick, Holiday, Medical, Dental, Vision, Life, Disability, HSA w/employer contribution, FSA, Dependent Care Reimbursement, Accident/Critical Illness Supplemental Insurance, 403(b) Retirement w/match.

ACCAP pays the monthly premiums for single medical, single, or single + 1 dental, $50,000 term basic life insurance, and short- and long-term disability.

Please visit our website at www.accap.org/accapcareers for more details on benefits.

ACCAP is a Public Service Loan Forgiveness Program qualified non-profit employer!

The PSLF Program forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer.

To learn more about qualifications and restrictions, copy and paste this web address in your browser - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

Position Requirements:

Education and Experience: One (1) year certificate from college or technical school; six (6) months to one (1) year related experience and/or training; or equivalent combination of education and experience.

Licenses Required: None.

Certifications Required: Certification (or willingness to obtain) in: First Aid and CPR.

ACCAP conducts criminal background checks at the time of hire. Some positions require additional fingerprint and photo verification. Not all backgrounds are a barrier to employment.

Knowledge: Knowledge of Human Service programs, computer operating system, basic computer and office machines and knowledge of two county service area.

Abilities: Ability to follow oral and written instructions and maintain appropriate records.

Skills: Accuracy, detail orientated, typing, computer, filing, phone and organizational skills; excellent verbal and written communication skills; general office, math and record keeping skills.

Duties and Responsibilities:

Perform work of routine to moderate difficulty as Lead Program Specialist to coordinate and oversee the entering and processing of Head Start child and family data. Maintain the data entry manual and assist with current agency data base training. Maintain accurate and up-to-date student files, enter all intake information in a timely manner, respond to all requests for information and reports as authorized and maintain adequate provisions for confidentiality. Process program reports and class lists as needed. Assist with annual PIR report. Prepare jobs for computer processing; operates other computer/non-computer peripheral equipment for various job functions; performs clerical duties including typing, filing and copying. Assist the Recruitment Coordinator in maintaining an efficient recruitment and enrollment program. Advise and assist families as necessary to complete required enrollment application packets. Make appropriate referrals. Answer phone inquiries from parents. Maintain complete, accurate and up-to-date recruitment and enrollment records as required by the Performance Standards. Actively promote the Head Start program in the community assisting with all recruiting efforts in service area. Attend staff meetings and trainings. Attend and assist with special program events. Dependable attendance and be flexible with daily work schedule. Performs other related duties as assigned.

Essential Job Functions:

Normal office procedures, able to lift and carry 30 pounds safely, sitting in a chair or standing for extended periods of time, repetitive upper body movement including twisting, turning, and utilizing arms, hands, and fingers on phone system, keyboarding, and sorting mail, extended visual contact with computer monitors. Must be able to communicate effectively with clients and employees throughout building.

Job Type: Full-time

Pay: $14.90 - $16.39 per hour

Benefits:

  • Dental insurance
  • Employee assistance program
  • Flexible schedule
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Retirement plan
  • Tuition reimbursement
  • Vision insurance

Schedule:

  • Day shift
  • Monday to Friday

COVID-19 considerations:
Effective February 1, 2022, as a condition of employment with Anoka County Community Action Program, Inc. (ACCAP), all employees who receive funds from Head Start are required to be fully vaccinated or have an approved exemption upon hire.

Application Question(s):

  • Proof of Covid-19 Vaccination or Approved Medical/Religious Waiver required prior to hire. Are you fully vaccinated for Covid-19?

Education:

  • High school or equivalent (Required)

Experience:

  • Microsoft Office: 1 year (Preferred)
  • office administration: 1 year (Preferred)
  • Data entry: 1 year (Preferred)

Work Location: One location




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