Position: Administrative Assistant

Reports To: Site Lead/Program Manager

Department: AFNORTH

FLSA Status: Non-Exempt

Supervises: None

Salary: $40k-$45k annually depending on experience

General Function

Prepare a wide variety of correspondence and reports and compose routine non-technical

correspondence, such as letters of acknowledgement or notification.

Essential Duties and Responsibilities

1. Consolidate and finalize information for various reports; gather and summarize information

from files and documents for supervisor’s use in responding to inquiries; edit documents for

correct grammar, spelling, capitalization, punctuation, and format.

2. Screen incoming mail, receive telephone calls, and greet visitors.

3. Maintain supervisor’s calendar, schedule appointments, meetings, and conferences.

4. Review and update office procedures to ensure effective and efficient operations regarding

the clerical, procedural, and administrative work of the unit.

5. Establish, maintain, purge, and dispose of office records and files in accordance with

regulations and procedures.

6. Make travel arrangements including scheduling transportation, making lodging reservations,

and preparing travel orders and vouchers.

7. Prepare, consolidate, submit, and maintain time and attendance records in accordance with

established procedures.

8. Gather requisitions for office supplies, printing support, and related materials and services.

9. Update tracker or suspense files as required.

10. Other duties as assigned.

Skills/Abilities

• A high degree of technical and online research skills required.

• Familiarity with personnel systems and Human Resource activities.

• Working knowledge of word processing programs, spreadsheet, and presentation software.

• 10 key calculator skills.

• Active Secret Security clearance required.

• Drug Screen and Background Check: pass with ability to maintain throughout employment.

• Must meet COVID-19 vaccination requirements under EO14042.

Minimum Experience & Education

• High School Diploma or equivalent.

• Minimum of 2 years related experience.

• Experience with Air Force personnel systems desired.

Required Contacts

• SysCom staff, executives, and management.

• Serves as liaison between department and other departments as well as with outside

customers, regulatory personnel, and organizations, etc.

Employee must be able to perform the essential functions of the job with or without a reasonable

accommodation at the time the position begins. This job description is not intended to be an

exhaustive list of all duties, responsibilities, or qualifications associated with the job.

We are an EEO Employer